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Rashtrapati Bhavan

Job Title: Admin cum Logistics Executive

Location: Vasant Vihar, New Delhi
Company: Rivotta India Pvt. Ltd.




Role Overview
Rivotta India is looking for a smart, organized, and multitasking professional to handle logistics, procurement, accounts support, and office administration at our Delhi office.
The candidate should have strong coordination, communication, and negotiation skills with the ability to manage OEMs, vendors, and internal operations independently.


Key Responsibilities
Manage dispatches, returns, airway bills, and transport documentation.
Coordinate with OEMs, vendors, and suppliers for procurement and price negotiation.
Maintain records of billing, POs, GRNs, quotations, challans, and invoices.
Handle basic accounting in Tally and ensure accuracy in entries and reconciliations.
Manage office supplies, payments of utilities/rentals, and overall office upkeep.
Support management with MIS reports, quotations, and stock management.


Required Skills & Experience
Graduate / Post-Graduate (preferably in Commerce or Business Administration).
Minimum 5 years of experience in logistics, procurement, accounts, or office administration.
Must have strong working knowledge of Tally and MS Excel.
Experience in IT, Office Automation, Audio Visual Products or allied industries preferred.
Candidates residing near Vasant Vihar / South Delhi will be given preference.
Excellent written and verbal communication skills.


Apply Now: Mail CV at hr@rivottaindia.com
Location: Rivotta India Pvt. Ltd., 20-E, Second Floor, Vasant Vihar, New Delhi – 110057




About Rivotta India


Rivotta India Pvt. Ltd. is a leading provider of Audio-Visual, IT Infrastructure, and Office Automation Solutions with over 33 years of experience, serving Government, PSU, Defence, Embassies, and Corporate sectors across India.


Rivotta India Private Limited

Admin Cum Logistics Executive


Executive Assistant – Back Office Operations


Location: Vasant Vihar, New Delhi**
Working Days: Monday – Saturday
Experience: Minimum 3 Years
Compensation: Best in Industry (based on skills & experience)
Preferred: Candidates residing within 10 km of Vasant Vihar / South Delhi region




Position Overview


Rivotta India Pvt. Ltd., a 33-year legacy organization in Audio Visual, IT Infrastructure & Office Automation Solutions, is seeking a highly efficient and proactive Executive Assistant – Back Office Operations to support the Director & Senior Management.
The ideal candidate must be excellent in English communication, well-versed with advanced MS Office, strong in coordination, documentation, presentations, and business support, while managing multiple tasks with speed and accuracy.




Key Responsibilities



Executive & Administrative Support


Assist the Director in day-to-day operations, scheduling, coordination, and timely follow-ups.
Manage confidential communication and ensure seamless flow of information across departments.
Handle emails, drafting letters, reports, proposals, and professional business correspondences.




Back Office Management


Maintain records, dashboards, and organized MIS documentation.
Ensure timely completion of tasks assigned by senior leadership with accuracy.
Coordinate meetings, internal reviews, customer follow-ups, and escalation tracking.




Business Development Support


Assist in lead tracking, proposal preparation, client coordination, and database management.
Prepare competitive and visually strong presentations for customers and internal reviews.
Support marketing initiatives and maintain customer interaction logs and CRM updates.




Technical & Analytical Skills


Strong working knowledge of MS Office Suite:

Word – business letters, formats, documentation
Excel – VLOOKUP, HLOOKUP, Pivot Tables, Dashboards, data analysis
PowerPoint – excellent presentation creation & formatting

Ability to research and extract relevant data for reports and decision-making.




Multitasking & Collaboration


Coordinate with multiple teams simultaneously to ensure deliverables are aligned.
Provide holistic support to top management across operations, communication, and follow-ups.
Maintain a professional approach and disciplined work ethic.






Skills & Competencies


Excellent written and spoken English with polished communication skills.
Smart, confident, proactive, and organized.
Strong interpersonal skills and a pleasant personality.
Quick learner with high ownership and confidentiality.
Capable of handling pressure and strict timelines.






Eligibility


Minimum 3 years experience in a similar EA/back-office/business support role.
Graduate/Postgraduate in any stream (preferably Business/Administration/Commerce).
Candidates from South Delhi or within 10 km radius of Vasant Vihar preferred.






How to Apply


Email: hr@rivottaindia.com
WhatsApp: 9810022555


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