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I.I.T.Main Gate

Mumbai Airport

Key responsibilities
Calendar and schedule management: Scheduling appointments, meetings, and events for the employer. 
Communication: Answering phone calls, screening emails, and managing correspondence on behalf of the employer. 
Travel and logistics: Arranging travel, hotel accommodations, and creating itineraries. 
Administrative tasks: Preparing reports, presentations, and meeting minutes. Filing and organizing documents, both physical and digital. 
Errands and personal tasks: Performing personal errands like shopping or managing household-related appointments. 
Liaison: Acting as a point of contact between the employer and other staff, clients, or vendors. 
Confidentiality: Handling sensitive and confidential information with professionalism and discretion. 


dress code - modern & saree wear 


S J Fabrication

Personal Secretary

Rashtrapati Bhavan

NSEZ Noida

Karshni Architects & Interior

Dwarka Sector 11

Candidate should have a pleasing personality with fluent English. Should have knowledge of computers. Should be mature enough to handle daily office operations and prepare reports as directed by management and director. Candidate should be willing to learn new things and should be active enough to lead business verticals independently in coming months.


SysTools Software Pvt. Ltd.

Secretary / Executive Assistant

Vaibhav Nagar

Raviwar Peth

Calendar Management: Organize and manage the executive’s schedule, appointments, and travel
arrangements.
Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings; follow up on
action items.
Communication Handling: Screen calls, emails, and correspondence; draft and edit communications
on behalf of the executive.
Project Support: Assist with special projects, research, and data analysis as needed.
Event Planning: Organize internal and external events, conferences, and team off-sites.
Confidentiality Management: Handle sensitive information with discretion and integrity.
Office Coordination: Liaise with internal teams and external stakeholders to ensure smooth
operations.
Document Preparation: Draft reports, presentations, and other necessary documents.
Expense Management: Track and process reimbursements and invoices.


MNC company

Executive Secretary

Gaur City 2

Nbcs Technologies (Opc) Private Limited

Noida Sector 18

Core responsibilities
Scheduling and coordination: Manage calendars, schedule meetings, and organize events. 
Correspondence: Handle incoming and outgoing mail, emails, and phone calls. 
Administrative tasks: Prepare reports, presentations, and meeting minutes. 
Information management: Organize and maintain files, records, and other important documents. 
Liaison: Act as a point of contact between the executive and other staff, clients, or visitors. 
Confidentiality: Handle sensitive information with discretion. 

Additional duties (often overlapping with personal assistant roles)
Travel arrangements: Book travel and create itineraries.
Personal errands: Perform tasks like shopping, managing household supplies, or handling personal appointments.
Financial support: Assist with tasks like expense reports or bill payments.
Research: Conduct background research for projects. 

Skills 
Organizational skills
Communication skills 
Technical proficiency 
Discretion



H S Cooperative

Vkk Menon Road

Kalapatti

Location: Tirupur
 Job Type: Full-Time
Job Description:
 We are looking for a dedicated and proactive Executive Assistant (EA) / Personal Assistant to work closely with the CEO. The EA will manage the CEO’s daily schedule, follow-ups, and next steps after discussions with internal and external stakeholders, ensuring smooth workflow and timely execution of tasks.
Key Responsibilities:
Manage CEO’s daily schedule, meetings, and appointments.
Track follow-ups and next steps after discussions.
Coordinate emails, calls, and messages professionally and timely.
Prepare and manage important documents and reports.
Maintain confidentiality and handle sensitive information with discretion.
Assist with ad-hoc tasks and ensure smooth operations.

Core Requirements:
Fluent in Malayalam, Tamil, and English (reading, writing, speaking).
Minimum 2–3 years of experience as EA/PA or similar role preferred.
Excellent organizational, multitasking, and communication skills.
Proactive and able to work independently with minimal supervision.
Comfortable handling meetings, schedules, follow-ups, and reporting.

Additional Skills (Preferred):
Knowledge of MS Office and Google Workspace.
Experience managing senior management schedules.




Garment Mantra Lifestyle Limited

Santoshi Mata Chowk

Shroff Chowk

Position: Executive Assistant
Location: Westport, Baner, Pune
Type: Full-time
About the Role:
We are looking for an Executive Assistant to support our management team. The role requires good communication skills, organization, and the ability to manage day-to-day tasks smoothly.

Key Responsibilities:
CEO’s calendar, meetings, and call management
Team coordination, follow-ups, and client relationship management
Handling paperwork, compliance, bills, and vendor coordination
Preparing MIS reports, expense tracking, and basic accounts keeping
Checking and vetting documents for accuracy
Social media and content management support
Event planning, travel bookings, and logistics management
Networking, hiring coordination, and HR support
Managing greetings, reminders, and professional communications

Requirements:
Graduate in any field (or pursuing).
Good written and spoken English.
Knowledge of MS Office / Google Workspace.
Organized, reliable, and detail-oriented.


AC Innovations and Ventures

C.D. Chowk Gurgaon

Bajaj Holographics (India) Private Limited

Porur

Chengalpattu

We are looking for a responsible and smart Secretary to support our office management and daily administrative tasks


Kavin Gold Properties

Secretary

Sector 29 Chandigarh

Papri mohali

.with good knowledge of MS office and good communication skills.

Key Responsibilities:
Assist in managing daily schedules, appointments, and meetings.
Handle basic office tasks such as filing, documentation, and correspondence.
Attend to calls, messages, and emails on behalf of the employer.
Maintain confidentiality and professionalism in all tasks.
Support in travel arrangements, event coordination, and other personal errands.
Act as a point of contact between employer and internal/external stakeholders.
Perform any administrative and personal assistance duties as assigned.


Please note

Job involves outstation visits.



Sethi Properties

Personal Assistant

Subramanya Nagar

HSR Layout

Greetings form XIPHIAS Software Technologies Private Limited!! 
We have opening for Executive Assistant
Experience: 3+ Years 

About XIPHIAS? India’s #1 Kiosk Manufacturer – 20+ years of trusted excellence and innovation
 Unparalleled Customization – Tailored solutions meeting international standards
 Future-Proof Innovation – Scalable, next-gen technology compatible with Microsoft & Azure ecosystems
 Smart Tech Integration – Seamless synergy of hardware with AI/ML & Cloud services
 Proven ROI – Enhances efficiency, reduces operational cost, and improves user experience
 Global Reach, Local Support – Deployments in 20+ countries including the Middle East
 ISO-Certified Quality & Security – ISO 9001:2015 & ISO 27001:2013 certified
 Custom-Built High-Performance Kiosks – Manufactured in our 50,000 sq. ft. facility in Bangalore, India
 Trusted by Global Brands & Institutions – TATA, Pfizer, Accenture, Wipro, Coca-Cola, HP, IBM, 3M, Airports Authority of India, and various Government entities

Job Description: 
    
Key Roles:
 
·        Handle all the communication/correspondence related to the desk for CEO/COO.
·        Calendar and Travel Management, Meeting Support, Time Management.
·        Document Preparation, Expense Management and Office Operations.
·        Research, project assistance liaison. Act as a gatekeeper.
 
Roles & Responsibilities:
 
1.      Demonstrates excellent communication, strategic thinking, analytical skills, interpersonal abilities, operational acumen, and leadership qualities.
2.      Set up and maintain the, remind to accommodate unexpected changes in priorities or work schedules.
3.      Demonstrates excellent communication, strategic thinking, analytical skills, interpersonal abilities, operational acumen, and leadership qualities.
4.      Schedule staff or committee meetings and make all necessary arrangements relating to time, date and place.
5.      Take and transcribe dictation and compose replies to a wide variety of communications when information required is factual in nature or involves matters of established policies or procedures, may refer correspondence or reports to other members of the staff for information or reply.
6.      Establish and maintain office files and records and assemble information from these and other sources in response to requests made by the supervisor from time to time.
7.      Maintain familiarity with established procedures for clearing correspondence, developing or forwarding reports and obtaining services supplies or temporary office help and provide or take action necessary to meet the day to day operating needs of the office.
8.      Make travel arrangements for the supervisor by making flight and hotel arrangements notifying organizations and individuals of the arrangements, coordinating contacts en-route and preparing travel vouchers and reports upon return.
9.      Analyze and provide all the required management information reports to the supervisor.
10.   Research, Prioritize and follow up on multiple issues and concerns addressed to the supervisor including those of a sensitive and confidential nature.
11.   Prepare special onetime reports, summaries or reply to inquiries, select relevant data from a variety of sources.
12.   Act as the primary point of contact for both internal and external constituencies on all matters pertaining to the office of the CEO and assists and represent the CEO in communicating with constituents.
13.   Oversee and coordinate the day to day operations of the office to include management and training of staff, scheduling and prioritizing work assignments and implementation of effective operating policies, procedures and systems.
14.   Department presentations, training and related function. Maintain confidentiality of all matters.
 
 
Interested candidates can come directly for interview. Share your CV to hr@xiphiastec.com 
 
 
Venue Address: 
XIPHIAS Software Technologies 
Location:  C K Pearl, 3rd Floor, L-151, 5th Main,
14th Cross Rd, Sector 6, HSR Layout,
Bengaluru, Karnataka 560102
 
 


Xiphias Software Technologies Private Limited

Executive Assistant

Mewala Maharajpur

Job description
To Generate and Grow Sales of Waterproofing And Construction Products in Government and Infrastructure Projects Across Delhi, By Developing Strong Relationships With Contractors, Government Departments, and Project Consultants.

Required Candidate profile
Strong knowledge of construction/waterproofing products, Good understanding of government procurement/tendering processes, Excellent communication and negotiation skills.
Role: Sales Head (B2B)
Industry Type: Engineering & Construction
Department: Sales & Business Development
Employment Type: Full Time, Permanent
Role Category: Enterprise & B2B Sales
Education
UG: Diploma in Civil, B.Sc in Physics, Chemistry, Mathematics, B.Tech/B.E. in Civil Engineering, B.Com in Business Management
Key Skills
Skills highlighted with ‘‘are preferred key skills
*Sales And Marketing
*Sales Field 
*Sales negotiationB2B/project sales
*Sales Activities 
*Client handling
*Relationship building
*Field Marketing
*Convincing Power
*Strong communication
*Selling Skills
*Team Skills
*Site Visit
*Project tracking
*Client Meeting
*Sales Ability.



M.K. Petro Products India Private Limited

Senior Sales Executive

Okhla Bird Sanctuary

Job Title: Smart Secretary cum Management Executive Assistant
Reports to: Senior Management/Executive Team
Job Summary:
The Smart Secretary cum Management Executive Assistant will provide high-level administrative support to the senior management team, ensuring seamless communication, efficient operations, and exceptional hospitality. The ideal candidate will have a strong background in corporate communication, mass communications, IR, and hospitality, with excellent IT and AI skills to manage day-to-day tasks.

Key Responsibilities:
1. Calendar Management: Manage and maintain executives' schedules, appointments, and travel arrangements using digital calendars and scheduling tools.
2. Communication Management: Draft, edit, and proofread correspondence, reports, and presentations; manage emails, phone calls, and client communications.
3. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
4. Document Management: Maintain and organize confidential documents, records, and files; ensure compliance with corporate governance policies.
5. Client Relations: Build and maintain strong relationships with clients, stakeholders, and internal teams; provide exceptional hospitality and customer service.
6. IT and AI Tools: Utilize IT and AI tools, such as Microsoft Office, Google Suite, and project management software, to streamline tasks, manage data, and enhance productivity.
7. Research and Reporting: Conduct research, analyze data, and prepare reports to support executive decision-making.
8. Event Planning: Coordinate and plan corporate events, conferences, and team-building activities.
Required Skills and Qualifications:
- Bachelor's degree in business administration, Communications, or a related field
- 2-3 years of experience as an Executive Assistant or similar role
- Excellent communication, organizational, and time management skills
- Proficient in IT and AI tools, including Microsoft Office, Google Suite, and project management software
- Strong analytical and problem-solving skills
- Ability to maintain confidentiality and handle sensitive information
- Experience in corporate communication, mass communications, IR, and hospitality preferred

Preferred Skills:
- Certification in Executive Assistance or related field
- Experience with CRM software and project management tools
- Strong understanding of corporate governance policies and procedures.


Vasudhara Art Vista Llp

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Admin Office Assistant Jobs - 327 Verified Vacancies

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