Executive Assistant

Executive Assistant

Summary

Apple is where individual imaginations gather together, committing to the values that lead to great work. Every new product we build, service we create, or Apple Store experience we deliver is the result of us making each other’s ideas stronger. That happens because every one of us shares a belief that we can make something wonderful and share it with the world, changing lives for the better. It’s the diversity of our people and their thinking that inspires the innovation that runs through everything we do. When we bring everybody in, we can do the best work of our lives. Here, you’ll do more than join something — you’ll add something.

IS&T Team is searching for a Team Administrative Assistant who has a can-do attitude, is flexible, and is a thoughtful problem solver with minimal supervision. The ideal candidate will efficiently support leaders and teams and thrive in a fast-paced environment. This individual will handle calendaring, manage office spaces, order equipment, ad-hoc requests, team building & events and more. Will work closely with other Team Admins, finance, facilities, Space Planning personnel to complete tasks. Passion for helping others is a must!

Description

You will provide executive support to leaders in IS&T. The ideal candidate will demonstrate the ability to multitask, while working in a fast-paced, change-oriented environment. You will be self-motivated, proactive, maintain a strong emphasis on organization and an unwavering attention to detail. This is a demanding role that needs someone with flexibility, good judgment, great communication, and the ability to implement effective systems. You will have the opportunity to have meaningful impact, grow your skills, and have fun in this challenging and exciting role.

Preferred Qualifications

BA/BS degree preferred
Background supporting an engineering, technical, or manufacturing-focused organization
Ability to manage conflict effectively, knowing when to raise issues and when to apply sound judgment
Ability to establish strong working relationships across all levels and functions, with a knack for handling conflict and diverse personalities

Minimum Qualifications

5 plus years of experience supporting high-level executives and large teams (high-tech industry a plus)
Skilled in vendor management, including pricing comparisons, maintaining a centralized vendor database, courier coordination, and tracking daily purchases and payments
Experience managing office operations, including mail handling, meeting/conference room bookings, and consumable stock tracking and ordering
Familiar with new hire onboarding, including coordinating IT systems and computer/phone readiness
Experience in collaborating with cross-functional teams and coordinating complex events across multiple regions
Well-versed in managing employee travel arrangements and reimbursement filing
Proficient in macOS and complex calendar management for internal and external attendees
Proficiency in Keynote presentations.

Experience Level

Executive Level