Documentation Specialist

Documentation Specialist

Has responsibility for handling daily Documentation tasks in line with
the Client/Process IOP's and ensures quality of service is maintained at
all times.
May support peers with technical or process related challenges during
process execution

At Maersk, we are a global leader in integrated logistics, pioneering the industry for over a century. Our commitment to innovation and transformation continuously redefines the boundaries of what’s possible—setting new benchmarks for efficiency, sustainability, and excellence.

We believe in the power of diversity, collaboration, and continuous learning, and strive to ensure our people reflect the customers we proudly serve. With a workforce of over 100,000 employees across 130 countries, we work together to shape the future of global trade.

Join us as we leverage cutting-edge technologies and create global opportunities. Let’s sail together towards a brighter, more sustainable future with Maersk.

Purpose of the role

Responsible for managing end-to-end export documentation activities and ensuring accurate, timely processing of shipping documents. Ensures compliance with international trade regulations and customer requirements while maintaining operational efficiency. Collaborates with customers, internal stakeholders, and shipping partners to deliver excellent service and support business growth.

You will be Responsible for:

• Preparing, reviewing, and processing export shipping documentation, including Bill of Lading (BL), Shipping Instructions (SI), and Commercial Invoices.
• Ensuring all export documentation is completed accurately and submitted within the required timelines.
• Managing document amendments, corrections, and updates as required.
• Ensuring compliance with customer requirements, country-specific SOPs, and international trade regulations.
• Maintaining effective communication with stakeholders and providing timely resolution of operational exceptions.
• Maintaining accurate records and ensuring data integrity within operational systems.
• Contributing ideas and initiatives that support process optimization and operational excellence.
• Looking for candidates who are willing to work in the night shift.

Qualifications

· 2–5 years of experience in Export Documentation, Shipping, Freight Forwarding, Logistics, or Supply Chain Operations.

· Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, Commerce or related discipline.

· Strong knowledge of export documentation processes and international shipping practices.

What We Offer:

• Impact: Be part of a team that directly contributes to global operations.

• Opportunity: Unlock professional and personal growth through diverse career pathways.

• Innovation: Work with a team that embraces technology and continuous improvement.

• Global Exposure: Collaborate across geographies and cultures.

• Work-Life Balance: Flexible working arrangements to support your well-being.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

 

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  accommodationrequests@maersk.com. 

Experience Level

Mid Level