Admin Executive

• Manage overall office administration including cleanliness, maintenance, and supplies. 
• Coordinate calendars, meetings, appointments, and travel bookings for staff and executives. 
• Handle front desk duties such as answering phone calls, responding to emails, and greeting visitors. 
• Maintain and update office records, employee documents, invoices, purchase orders, and contracts. 
• Support HR and Finance teams with administrative tasks like documentation, scheduling interviews, and expense reports. 
• Perform data entry, create reports, and manage internal databases or Excel sheets. 
• Monitor inventory and place orders for office supplies, equipment, and pantry essentials. 
• Organize internal meetings, events, training sessions, and vendor visits. 
• Ensure adherence to company policies, security procedures, and legal compliance. 
• Liaise with external vendors, service providers, and building management when required. 

Key Skills and Qualifications: 

• Bachelor’s degree in Business Administration or a related field. 
• Proven experience as an admin executive, administrative assistant, or similar role. 
• Excellent verbal and written communication skills. 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). 
• Strong multitasking, time management, and organizational skills. 
• Ability to handle sensitive information with confidentiality and discretion. 
• Familiarity with office equipment, procurement, and basic compliance. 

Ideal Candidate Profile: 

• Prior experience in office administration or coordination roles. 
• Ability to work independently and take initiative. 
• Positive attitude, team player, and solution-oriented mindset. 
• Flexibility to adapt to changing priorities in a dynamic environment.