Admin Manager

Job Title: Admin Executive

Company: IVTEX Corporate Solutions Pvt. Ltd.

Location: Bhubaneswar, Odisha

Employment Type: Full-time

Experience Required: 5 years

Job Summary

IVTEX is looking for an experienced, responsible and well-organised Admin Executive to manage daily office administration, employee coordination, documentation, vendor management and operational support.

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Maintain employee attendance, leave records and movement registers.
• Coordinate with HR and reporting managers regarding employee requirements.
• Handle official correspondence, letters, emails, couriers and documentation.
• Maintain records of company assets, laptops, ID cards, stationery and equipment.
• Coordinate with vendors for housekeeping, security, maintenance, travel and office supplies.
• Arrange management and employee travel, accommodation and transportation.
• Manage meeting schedules, conference-room arrangements and visitors.
• Maintain petty-cash records, bills, invoices and supporting documents.
• Support employee joining formalities, documentation and exit handovers.
• Monitor pending administrative tasks and ensure timely completion.
• Ensure office discipline and compliance with company policies.
• Maintain the confidentiality of company and employee information.
• Prepare daily, weekly and monthly administrative reports for management.
• Perform other administrative responsibilities assigned by management.

Required Qualifications and Skills

• Graduate in any discipline.
• 5 years of relevant experience in office administration or corporate operations.
• Good communication skills in English, Hindi and Odia.
• Proficiency in MS Word, Excel, email and Google Workspace.
• Strong documentation, coordination and follow-up abilities.
• Experience in vendor management, travel arrangements and asset management.
• Honest, disciplined, punctual and capable of handling confidential information.
• Ability to work independently and manage multiple responsibilities.
• Experience in an IT, corporate or project-based organisation will be preferred.

Preferred Candidate

• Presentable, professional and proactive.
• Strong problem-solving and interpersonal skills.
• Comfortable coordinating with employees, vendors and senior management.
• Available to join immediately or within a short notice period.

Interested candidates may send their updated CV, mentioning their current salary, expected salary and notice period.