Secretary / Executive Assistant

Hiring: Executive Assistant – Management & Project Support

Company: eChallan.app

Location: Noida / Gurugram (Gurgaon)

Job Type: Full-Time

Work Mode: Work From Office / Work From Home can be considered for suitable candidates

About eChallan.appeChallan.app is a technology-driven Vehicle Compliance Management Platform helping fleet owners, transporters, corporates, dealers, and businesses manage vehicle-related compliance through a centralized digital system.

Our platform supports traffic and RTO challan management, vehicle fitness, permits, road tax, document renewals, compliance expiry tracking, blacklist/flag monitoring, government receipt management, service tracking, and MIS reporting.

We combine technology, operations, and process management to make vehicle compliance simple, transparent, trackable, and efficient.

About the RoleWe are looking for a smart, proactive, organized, and execution-focused Executive Assistant to work closely with senior management.

This is NOT a traditional secretary or personal assistant role.

The position is focused on management support, project coordination, execution, follow-ups, reporting, research, team coordination, and ensuring that important business tasks are completed on time.

The selected candidate will coordinate with teams including Sales, Operations, Accounts, Procurement, Technology, and Customer Support.

• Key ResponsibilitiesSupport senior management in ongoing projects and business priorities.
• Track projects, tasks, deadlines, responsibilities, and deliverables.
• Coordinate with different departments for timely execution.
• Follow up with team members on pending and assigned work.
• Maintain daily, weekly, and monthly management/project trackers.
• Prepare MIS reports, management reports, presentations, and summaries.
• Attend important meetings and record decisions and action points.
• Follow up on management decisions until final closure.
• Coordinate with clients, vendors, partners, and internal stakeholders when required.
• Assist management with research, data analysis, documentation, and planning.
• Identify delays, dependencies, bottlenecks, and pending tasks.
• Escalate important issues to management on time.
• Support technology, operations, process improvement, and new business projects.
• Help improve accountability and execution across teams.
• Ensure important commitments, deadlines, and priorities are not missed.
• Candidate ProfileGraduate / MBA preferred.
• Strong communication and coordination skills.
• Good knowledge of Excel / Google Sheets, PowerPoint / Google Slides, Email, and documentation.
• Strong follow-up and execution capability.
• Good analytical and problem-solving skills.
• Ability to handle multiple projects and priorities simultaneously.
• Comfortable working directly with senior management.
• Professional communication skills.
• Should be proactive and capable of taking ownership.
• Understanding of business operations or project management will be an advantage.
• Candidates interested in management, operations, technology, business strategy, and project execution are encouraged to apply.
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Work Location & FlexibilityOur preferred work locations are Noida and Gurugram (Gurgaon).

Candidates who can work from office are preferred; however, Work From Home can also be offered to suitable candidates based on experience, capability, communication skills, accountability, and the nature of the role.

Candidates working remotely must be comfortable with regular online meetings, timely reporting, task tracking, coordination with multiple teams, and maintaining strong availability during working hours.

What We ExpectUnderstand → Plan → Coordinate → Follow Up → Execute → Track → Report → Close

We are looking for someone who takes responsibility for getting work completed—not someone who only schedules meetings or forwards emails.

This position provides direct exposure to business management, technology projects, operations, strategy, team coordination, and senior-level decision-making.

Position: Executive Assistant – Management & Project Support

Company: eChallan.app

Department: Management / CEO Office

Location: Noida / Gurugram

Employment Type: Full-Time

Work Mode: Work From Office / Work From Home for suitable candidates