Finance & Commercial Manager

JOB DESCRIPTION

Finance & Commercial Manager

Department: Finance & Commercial

Designation: Finance & Commercial Manager

Reporting To: Managing Director

Location: Hyderabad

Employment Type: Full-Time

1. Job Purpose. The Finance & Commercial Manager will be responsible for managing the company’s financial operations, accounting, commercial activities, cash flow, statutory compliance, procurement-related commercial functions, vendor/customer accounts, costing, MIS reporting and financial controls.

The position will ensure timely and accurate financial reporting, effective working-capital management, cost control, compliance with applicable laws, and smooth coordination between Finance, Purchase, Sales, Projects, Stores, and Management.

2. Key Responsibilities

A. Finance & Accounting·      Manage day-to-day accounting and finance operations.

·      Supervise accounts payable, accounts receivable, general ledger, bank reconciliation, and cash/bank transactions.

·      Ensure accurate and timely recording of all financial transactions.

·      Monitor outstanding receivables and payables.

·      Prepare monthly, quarterly and annual financial statements.

·      Review and approve accounting entries, vouchers, invoices, debit notes and credit notes.

·      Maintain proper documentation and financial records.

·      Coordinate with auditors and support statutory and internal audits.

B. Cash Flow & Working Capital Management·      

Prepare and monitor daily/weekly/monthly cash-flow statements.

·      Plan fund requirements based on project and operational commitments.

·      Monitor customer collections and vendor payments.

·      Develop strategies for improving working capital and reducing cash-flow pressure.

·      Ensure timely payment of statutory dues, salaries, vendors, and other commitments.

·      Escalate major financial risks and cash-flow requirements to management.

C. Commercial Operations·      

Handle commercial activities related to sales, purchases, projects, contracts and vendors.

·      Review commercial terms in quotations, purchase orders, work orders, and contracts.

·      Verify pricing, payment terms, taxes, delivery terms, retention, advances, penalties, and other commercial clauses.

·      Coordinate with Sales, Purchase, Projects, Stores, and Operations teams.

·      Monitor execution of purchase orders and work orders from a commercial perspective.

·      Ensure proper documentation for billing, dispatch, delivery, installation, commissioning, and project closure.

D. Billing & Collections·      

Review customer invoices before submission.

·      Ensure timely project and sales billing.

·      Track advances, running bills, retention amounts, credit notes, and final settlements.

·      Prepare ageing reports and follow up on overdue receivables.

·      Coordinate with Sales/Project teams for resolving customer billing issues.

·      Monitor collection targets and provide regular MIS to management.

E. Costing & Budgeting·      Prepare product/project costing and profitability analysis.

·      Analyse material, labour, transportation, subcontracting, overhead, and other project costs.

·      Review margins before finalizing quotations.

·      Prepare annual budgets and departmental budgets.

·      Compare actual expenditure against approved budgets.

·      Identify cost overruns and recommend corrective measures.

·      Support management in pricing and commercial decision-making.

F. Purchase & Vendor

Management·      Review vendor quotations and commercial proposals.

·      Analyse comparative statements and negotiate commercial terms where required.

·      Monitor vendor payment schedules and outstanding balances.

·      Ensure purchase orders are issued with appropriate commercial terms.

·      Coordinate with Purchase and Stores for GRN, invoice matching, and payment processing.

·      Evaluate vendor credit terms and commercial performance.

G. Statutory Compliance·      Ensure timely compliance with applicable statutory requirements.

·      Supervise GST, TDS, PF, ESI, Professional Tax, Income Tax and other applicable statutory payments/returns.

·      Coordinate with statutory consultants and auditors.

·      Maintain proper statutory records and supporting documents.

·      Ensure compliance with applicable financial and commercial regulations.

H. MIS & Management Reporting Prepare and present regular MIS reports covering:

·      Sales and billing

·      Collections

·      Receivables ageing

·      Payables ageing

·      Cash flow

·      Bank position

·      Project profitability

·      Product costing

·      Purchase commitments

·      Inventory value

·      Budget vs. actual expenditure

·      Monthly Profit & Loss

·      Working capital

·      Outstanding advances

·      Commercial risks and exposures

I. Internal Controls·      Establish and maintain effective financial controls.

·      Ensure proper authorization for purchases, payments, expenses, and commercial commitments.

·      Monitor adherence to company policies and approval procedures.

·      Identify financial and commercial risks and recommend preventive measures.

·      Prevent revenue leakage, unnecessary expenditure, duplicate payments, and commercial losses.

3. Team Management·      Lead and supervise the Finance & Commercial team.

·      Allocate responsibilities and monitor performance.

·      Train team members on accounting, commercial procedures, documentation, and compliance.

·      Conduct regular reviews of team performance.

·      Coordinate effectively with all departments.

4. Coordination Responsibilities

The Finance & Commercial Manager will closely coordinate with:

·      Managing Director

·      Sales & Marketing

·      Purchase & Procurement

·      Projects & Operations

·      Production / Manufacturing

·      Stores & Logistics

·      HR & Administration

·      Banks and Financial Institutions

·      Customers and Vendors

·      Auditors and Statutory Consultants

5. Key Performance Indicators (KPIs)·      Timely and accurate monthly financial closing

·      Improvement in customer collections

·      Reduction in receivable ageing

·      Effective cash-flow management

·      Reduction in finance/commercial errors

·      Project/product gross margin achievement

·      Budget vs. actual cost control

·      Timely statutory compliance

·      Vendor payment and commercial management

·      Reduction in outstanding commercial disputes

·      Accuracy and timely submission of MIS reports

·      Improvement in working-capital cycle

6. Qualification

Essential:

·      CA / M. Com

·      Strong knowledge of accounting, taxation, finance, costing, and commercial operations.

7. Experience·      8–12 years of relevant experience in Finance, Accounts & Commercial functions.

·      Experience in manufacturing, engineering, EPC industries

·      Experience in team management and handling senior-management MIS is desirable.

8. Skills Required·      Strong knowledge of accounting and financial management

·      Commercial negotiation skills

·      Costing and profitability analysis

·      Budgeting and forecasting

·      Cash-flow management

·      GST and TDS knowledge

·      Excellent Excel/MIS skills

·      ERP/accounting software knowledge

·      Analytical and problem-solving ability

·      Strong communication and negotiation skills

·      Leadership and team-management skills

·      High level of accuracy and confidentiality

9. Preferred Software

Knowledge·      Tally / ERP

·      MS Excel – Advanced

·      MS Office

·      Accounting & Finance ERP systems

·      Power BI / MIS reporting tools – Added advantage

10. Core CompetenciesFinancial Discipline | Commercial Acumen | Cost Control | Leadership | Negotiation | Analytical Thinking | Compliance | Decision Making | Communication | Integrity

11. Authority &

Accountability The Finance & Commercial Manager will be accountable for maintaining financial discipline, protecting company funds and commercial interests, ensuring statutory compliance, improving working capital, and providing accurate financial information to management for business decision-making.