DTP Operator

Job Description – DTP Operator (Book Publishing House)Job TitleDTP Operator / Desktop Publishing Operator

DepartmentEditorial, Design & Production

Job TypeFull-Time

IndustryBook Publishing / Educational Publishing

Job LocationKolkata, West Bengal

Job SummaryWe are looking for an experienced, creative, and detail-oriented DTP Operator for our book publishing division. The candidate will be responsible for multilingual typing, typesetting, page setting, book formatting, designing, image editing, equation setting, diagram preparation, corrections, and preparation of print-ready files.

The candidate should have a good understanding of academic books and should be comfortable working on textbooks, reference books, guidebooks, question banks, workbooks, test papers, competitive examination books, and other educational publications.

The candidate must be able to work accurately under deadlines and coordinate closely with authors, editors, proofreaders, designers, and the production team.

• Key Responsibilities1. Book Typesetting & Page SettingTypeset and format complete books according to the required publishing format.
• Prepare professional page layouts for textbooks, reference books, guidebooks, question banks, workbooks, and other educational publications.
• Set proper page size, margins, columns, paragraph spacing, line spacing, indentation, and alignment.
• Format chapter headings, subheadings, exercises, examples, notes, questions, answers, and other elements.
• Maintain consistency in fonts, styles, spacing, headings, and page design throughout the book.
• Create and manage page numbers, headers, footers, chapter openings, and section breaks.
• Prepare table of contents and other structured pages wherever required.

2. Multilingual TypingThe candidate should have good typing speed with accuracy.

Knowledge of at least two languages is mandatory, such as:

• English + Bengali
• English + Hindi
• Hindi + Bengali

Knowledge of all three — English, Hindi, and Bengali — will be an added advantage.

The candidate should be comfortable working with Unicode and commonly used publishing fonts and should be able to maintain proper formatting while working with multilingual content.

3. Academic Book FormattingThe candidate should have a basic understanding of academic content and be comfortable working with different school subjects, including:

• Mathematics
• Science
• Physics
• Chemistry
• Biology
• English
• Bengali
• Hindi
• History
• Geography
• Political Science
• Economics
• Commerce
• General Knowledge
• Competitive Examination materials

The candidate does not need to be a subject expert but should have sufficient understanding to recognize the structure of academic content and format it correctly.

4. Mathematical Equations & Scientific ContentCandidates who can work comfortably with mathematical and scientific content will be preferred.

Responsibilities may include:

• Typing and formatting mathematical equations.
• Setting fractions, powers, roots, indices, symbols, matrices, and formulas.
• Formatting Physics and Chemistry equations.
• Working with mathematical and scientific symbols.
• Understanding the basic structure of equations to avoid formatting mistakes.
• Preparing geometry figures and simple mathematical diagrams.
• Maintaining proper alignment of equations and solutions.

Knowledge of equation-setting software/tools will be an added advantage.

• 5. Diagrams, Tables, Charts & IllustrationsDraw and recreate basic diagrams required for educational books.
• Prepare tables, charts, flowcharts, boxes, and graphical elements.
• Recreate simple academic illustrations from manuscripts or reference material.
• Prepare maps, labelled diagrams, geometry figures, and other educational visuals where required.
• Properly position images, diagrams, captions, and labels within the page.
• Maintain clarity and readability of diagrams for printing.
• 6. Designing & Creative WorkDesign attractive and professional book pages.
• Assist in designing book covers, title pages, chapter opening pages, advertisements, catalogues, posters, and promotional materials.
• Select suitable fonts, images, layouts, and visual elements.
• Maintain an appropriate balance between text, images, diagrams, and white space.
• Apply creativity while keeping academic content easy to read.
• Have a good sense of photographs, illustrations, composition, and overall presentation.

7. Image EditingThe candidate should be able to:

• Crop and resize images.
• Improve image quality where possible.
• Adjust brightness, contrast, and basic image properties.
• Remove unwanted backgrounds or elements when required.
• Clean scanned images and illustrations.
• Prepare images at suitable resolution for printing.
• Convert images into appropriate formats for book production.
• 8. Proof Corrections & Revision WorkReceive corrections from proofreaders, editors, authors, and management.
• Make corrections accurately in the working files.
• Ensure that corrections do not disturb the remaining page layout.
• Check whether text has shifted to another page after corrections.
• Recheck page numbers, headings, images, tables, and formatting after making corrections.
• Maintain proper versions of corrected files.
• Complete multiple rounds of corrections wherever required.
• 9. Pre-Press & Print-Ready FilesPrepare final files for printing.
• Generate high-quality print-ready PDFs.
• Check page dimensions, margins, bleed, fonts, images, and resolution before final output.
• Ensure fonts and graphics are properly linked/embedded.
• Check that no text, image, equation, or diagram is missing from the final PDF.
• Coordinate with the printing/production team regarding technical requirements.
• Make final corrections before files are released for printing.
• 10. File & Data ManagementMaintain proper folders for manuscripts, images, working files, corrected files, and final print files.
• Follow systematic file naming and version-control practices.
• Maintain backups of important publishing files.
• Ensure that the latest corrected version is used for final printing.
• Keep company manuscripts, books, designs, and publishing material confidential.

Mandatory Software KnowledgeThe candidate should have good working knowledge of:

• Adobe PageMaker
• Adobe InDesign
• CorelDRAW
• Adobe Photoshop

Strong knowledge of at least the main page-layout and designing software used by the company is essential.

Preferred Additional Software / Technical KnowledgeKnowledge of the following will be an added advantage:

• Microsoft Word
• Microsoft Excel
• PDF editing and conversion tools
• Equation typing/setting tools
• Unicode fonts
• Bengali and Hindi font conversion
• Image conversion and editing
• Basic pre-press and printing requirements
• Required SkillsFast and accurate typing.
• Excellent attention to detail.
• Strong page-setting and formatting ability.
• Good design and creative sense.
• Good understanding of photographs and illustrations.
• Ability to identify obvious typing and formatting errors.
• Basic academic understanding.
• Ability to understand mathematical equations and diagrams preferred.
• Ability to follow instructions accurately.
• Good time management skills.
• Ability to handle multiple books/projects simultaneously.
• Ability to work under deadlines, especially during peak publishing season.
• Willingness to learn new software, fonts, subjects, and publishing techniques.

Language RequirementsKnowledge and typing ability in any two of the following languages is mandatory:

English | Hindi | Bengali

Candidates having typing and DTP knowledge in all three languages will be given preference.

• Educational QualificationGraduate preferred; however, candidates with strong DTP skills and relevant publishing experience may also apply.
• DTP / Graphic Designing / Computer Application certification will be an added advantage.

Preferred ExperienceCandidates with previous experience in any of the following will be preferred:

• Book publishing house
• Educational publishing company
• Printing press
• DTP centre
• Newspaper or magazine
• Academic content production
• Textbook or competitive examination book production

Candidates having experience specifically in school textbooks, guidebooks, question banks, competitive examination books, or multilingual publications will be given preference.

Personal QualitiesWe are looking for someone who is:

• Creative
• Patient
• Detail-oriented
• Responsible
• Hardworking
• Disciplined
• Quick to learn
• Comfortable with repetitive correction work
• Capable of working under deadlines
• Interested in books and publishing
• Able to work effectively as part of a team

Coordination With Other DepartmentsThe DTP Operator will regularly coordinate with:

• Authors
• Editors
• Proofreaders
• Translators
• Graphic Designers
• Production Team
• Printing Press
• Management

The candidate should be able to understand corrections and instructions clearly and implement them accurately.

Job Role SummaryThe DTP Operator will be responsible for converting manuscripts and academic content into professionally designed, accurately formatted, and print-ready books.

The role covers the complete DTP workflow, including typing, typesetting, page layout, multilingual formatting, mathematical equations, diagrams, tables, image editing, designing, proof corrections, and final print-ready file preparation.

The ideal candidate should combine strong software knowledge, fast and accurate typing, academic understanding, attention to detail, and creative design skills to produce high-quality educational publications.