Secretary / Executive Assistant

A Secretary provides administrative and organizational support to ensure the smooth operation of an office, department, or organization. The role involves managing communications, coordinating schedules, maintaining records, and assisting management with daily administrative tasks.

• Key ResponsibilitiesCommunication ManagementAnswer and direct phone calls.
• Respond to emails and correspondence.
• Receive, sort, and distribute mail and documents.
• Schedule & Calendar ManagementArrange appointments and meetings.
• Maintain executives' calendars.
• Coordinate meeting rooms and schedules.
• Record KeepingOrganize and maintain physical and digital files.
• Update databases and company records.
• Ensure documents are stored accurately and securely.
• Document PreparationDraft letters, memos, and reports.
• Prepare presentations and official documents.
• Take meeting minutes and distribute follow-up notes.
• Visitor & Office SupportWelcome visitors and clients professionally.
• Direct guests to the appropriate department or person.
• Assist with general office administration and coordination.
• Required SkillsStrong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy.
• Professional attitude and interpersonal skills.
• QualificationsGraduate in any discipline (preferred).
• Previous administrative or secretarial experience is an advantage.
• Knowledge of office procedures and record management.

Salary Range₹15,000 – ₹30,000 per month (depending on experience and organization).

Working HoursTypically 8–9 hours per day, Monday to Saturday (as per company policy).