Job Description – Administrative Executive

Department: Administration / Accounts

Reports To: Founder / Director

Working Hours: 9:30 AM – 6:30 PM

Weekly Off: Sunday

About the RoleWe are looking for a detail-oriented and highly reliable Admin Executive to manage day-to-day office administration, employee attendance, payroll coordination, customer payment follow-ups, and accounts/bookkeeping. This role demands strong integrity, confidentiality, and precision, as it involves handling sensitive financial data and payment collections.

Key ResponsibilitiesAttendance & HR Support

• Maintain daily employee attendance, leave records, and late-login tracking
• Prepare monthly attendance summary for payroll processing
• Maintain employee personal files and documentation

Payroll

• Coordinate monthly payroll inputs (attendance, leaves, deductions) with management/accountant
• Ensure salary disbursement timelines are tracked and followed up
• Maintain payslip records and salary registers confidentially

Customer Payment Follow-up

• Track outstanding customer invoices/payments and follow up via calls/emails
• Maintain a payment collection tracker with due dates and status
• Escalate overdue payments to management promptly
• Coordinate with clients for payment confirmations and receipts

Billing & Accounts

• Generate and maintain sales/purchase bills and invoices
• Maintain day-to-day accounts entries (cash/bank/expenses)
• Reconcile bills with payments received
• Maintain vendor bill records and ensure timely processing

Documentation & Office Administration

• Maintain organized physical and digital filing of all financial and office documents
• Ensure confidentiality of sensitive company and employee data
• Handle general office administration and vendor coordination
• Support management with reports as required
• Required SkillsProficiency in MS Excel, Word
• Strong numerical accuracy and attention to detail
• Good communication skills for client payment follow-ups
• High level of trustworthiness — will handle confidential salary and payment data
• Ability to multitask and work independently in a startup environment
• Prior experience in admin/accounts role preferred
• Key Traits RequiredHigh confidentiality — handles salary, payment, and financial data
• Proactive follow-up mindset for payment collections
• Organized — systematic documentation and record-keeping
• Reliable & punctual
• Qualification & ExperienceGraduate (Commerce background preferred)
• 1–3 years of experience in admin/accounts/back-office role