Executive Assistant

Key Responsibilities

Administrative SupportManage day-to-day administrative activities of the Director.

• Maintain files, records, and confidential documents.
• Prepare reports, letters, presentations, and business correspondence.
• Handle documentation and paperwork related to company operations.

Recruitment & HR CoordinationPost job advertisements on job portals and social media platforms.

• Screen applications and coordinate interviews.
• Maintain employee records and HR documentation.
• Follow up with candidates and recruitment agencies.
• Coordination & Follow-ups

Coordinate with vendors, consultants, clients, government offices, and service providers.

• Follow up on assigned tasks and ensure timely completion.
• Track pending work and provide regular status updates to the Director.
• Liaise with internal teams and external stakeholders.

Appointment & Calendar ManagementSchedule meetings, appointments, and business visits.

• Manage the Director’s calendar and travel arrangements.
• Coordinate conference calls and virtual meetings.

Accounts & Utility Coordination

Coordinate payment and documentation for GST, electricity, internet, mobile, rent, and other company bills.

• Maintain records of invoices, receipts, and payment schedules.
• Follow up with accountants, auditors, and service providers when required.

Courier & Office AdministrationManage courier dispatches and incoming deliveries.

• Track shipments and ensure timely delivery of documents.
• Handle office supplies, stationery, and vendor coordination.
• Maintain office records and administrative systems.

Director’s Office SupportAssist the Director with business and personal work-related coordination.

• Handle confidential information with professionalism and discretion.
• Ensure smooth execution of tasks assigned by the Director.
• Act as a central point of coordination between the Director and stakeholders.

Desired SkillsExcellent communication and follow-up skills.

• Strong organizational and multitasking abilities.
• Proficiency in MS Office, Google Workspace, Excel, and email management.
• Attention to detail and documentation skills.
• Ability to work independently and maintain confidentiality.

Experience1–5 years in Administration, Executive Assistant, Office Coordinator, or similar roles preferred.