Personal Secretary / Executive Assistant

We are seeking a proactive, smart, and well-presented Personal Assistant (PA). The ideal candidate will be responsible for managing the Director's schedule, communications, documentation, and coordination. You will be the point of contact between the Director and internal/external stakeholders.

Key Responsibilities

1. Calendar & Schedule Management

* Manage and maintain Director's daily calendar, appointments, and meetings • Schedule internal and external meetings, reminders, and follow-ups • Plan travel arrangements, itineraries, hotel bookings, and visa processing 

2. Communication & Correspondence

* Manage emails, phone calls, and messages on behalf of the Director • Draft professional emails, letters, presentations, and reports • Act as a liaison between Director, clients, vendors, and team members 

3. Office & Documentation Management

* Maintain confidential files, documents, contracts, and records • Prepare MIS reports, minutes of meetings (MoM), and presentations • Assist in documentation related to trading, orders, invoices, and shipments 

4. Business Support

* Coordinate with accounts, logistics, sales, and operations teams • Follow up on tasks assigned by the Director and ensure timely closure • Handle basic research, data analysis, and vendor coordination 

5. Personal Assistance

* Handle personal errands, bill payments, and other personal tasks as required • Ensure utmost confidentiality and discretion at all times Requirements & Qualifications • Graduate in any discipline [BBA/MBA preferred] • 3-5 years of proven experience as Personal Assistant / Executive Assistant • Excellent verbal and written communication skills in English and Hindi • Proficiency in MS Office - Excel, Word, PowerPoint, Outlook • Strong organizational and time-management skills • Presentable, punctual, and with a positive attitude • Ability to handle pressure and maintain confidentiality • Prior experience in a Trading / Import-Export company will be a plus Desired Skills • Professional and polished personality • Excellent interpersonal skills • Multitasking and problem-solving ability • Attention to detail What We Offer • Competitive salary package • Growth opportunities in a fast-growing company • Professional work environment

Interested candidates can share their resume at: amsastrading@gmail.com

Or WhatsApp at: 9927026061

Subject Line: Application for Personal Assistant - Amsas Trading Pvt Ltd.