Billing Executive

Job Description – Spare Parts Billing ExecutiveCompany: Li-ON Mobility

Department: Spare Parts / Service

Job Title: Spare Parts Billing Executive

Location: Bangalore

Employment Type: Full-Time

Job PurposeTo manage spare parts billing, inventory transactions, customer invoicing and documentation at the Li-ON Mobility workshop, ensuring accurate billing and smooth coordination between the service team, spare parts store, accounts team and customers.

Key Responsibilities1. Spare Parts Billing

• Prepare accurate invoices for spare parts and service-related parts.
• Generate estimates, invoices, credit notes and other billing documents.
• Ensure correct part numbers, descriptions, quantities, rates, discounts and taxes are entered.
• Verify billing against job cards and parts issued by technicians.
• Handle cash, UPI, card and credit transactions as per company policy.

2. Spare Parts Inventory

• Record all spare parts receipts, issues, returns and transfers in the system.
• Ensure every part issued to a vehicle is properly recorded against the relevant job card.
• Coordinate with the spare parts/store team for stock availability.
• Identify stock discrepancies and report them immediately.
• Support periodic physical stock verification.

3. Workshop Coordination

• Coordinate closely with Service Advisors, Technicians and Workshop In-charge.
• Ensure parts required for repair jobs are billed/issued without unnecessary delay.
• Track parts pending for customer vehicles.
• Ensure warranty and customer-paid parts are billed correctly.

4. Customer Handling

• Explain spare parts pricing and invoices to customers when required.
• Handle billing-related customer queries professionally.
• Provide copies of invoices and payment receipts.
• Maintain a positive customer experience during vehicle delivery.

5. Accounts Coordination

• Submit daily billing and collection reports to accounts.
• Reconcile cash/UPI/card collections with system billing.
• Maintain proper documentation for credit customers.
• Coordinate for outstanding payments and billing corrections.

6. MIS & Reporting

• Prepare daily reports covering:
• Spare parts sales
• Service billing
• Cash/UPI/card collections
• Pending bills
• Parts returns
• Warranty parts
• Outstanding customer payments
• Maintain accurate billing records and supporting documents.
• Required SkillsBasic knowledge of spare parts billing and inventory management
• Good computer skills, especially MS Excel
• Knowledge of billing/ERP/DMS software is preferred
• Basic understanding of GST invoices and taxation
• Good numerical and data-entry accuracy
• Good communication and customer-handling skills
• Ability to coordinate with technicians, service advisors and accounts
• Strong attention to detail
• Honest and responsible in handling cash and billing information
• Educational QualificationPUC / 12th pass minimum
• Diploma or Bachelor's degree in Commerce, Business Administration or related field preferred.
• Experience1–3 years experience in spare parts billing, automobile dealership, workshop, service centre or inventory billing preferred.
• Freshers with good computer skills and willingness to learn may also be considered.

Preferred Candidate ProfileWe are looking for someone who is:

• Accurate and detail-oriented
• Comfortable working with numbers
• Fast and systematic in billing
• Good with Excel and computers
• Customer-friendly
• Responsible with cash and company documents
• Able to work under workshop pressure
• Willing to coordinate across Sales, Service, Spare Parts and Accounts

Key Performance Indicators (KPIs)KPIExpected PerformanceBilling Accuracy100%Job Card vs Parts Billing100% matchingDaily Billing ClosureSame dayCollection ReconciliationDailyStock Entry Accuracy100%Invoice DocumentationCompleteCustomer Billing ComplaintsMinimumPending BillingMinimum

ReportingReports to: Service Manager / Workshop Manager

Works closely with: Spare Parts Manager, Service Advisors, Technicians, Accounts & Customers