Back Office Executive

Job Title: Back Office Executive

Department: Administration / Operations

Employment Type: Full-Time

Gender: Female

Experience: 1–3 years preferred

Location: Chennai

Job Summary:

We are looking for a responsible and organized Back Office Executive to support day-to-day administrative and operational activities. The candidate will be responsible for maintaining records, preparing reports, coordinating with internal teams, handling documentation, and ensuring smooth back-office operations.

Key ResponsibilitiesManage day-to-day back-office and administrative activities.

• Prepare, maintain, and update office records, files, registers, and databases.
• Handle data entry and ensure accuracy of information.
• Prepare quotations, invoices, work orders, reports, letters, and other business documents as required.
• Coordinate with customers, auditors, consultants, vendors, and internal departments.
• Maintain proper documentation related to projects, certification activities, and client records.
• Follow up with clients for required documents, approvals, payments, and pending information.
• Prepare daily, weekly, and monthly status reports.
• Manage emails, correspondence, and official communications.
• Maintain confidentiality of company and client information.
• Support the management and operations team in routine administrative activities.
• Perform any other duties assigned by the reporting manager.

Required Skills

• Good communication and interpersonal skills.
• Good knowledge of MS Word, MS Excel, and MS PowerPoint.
• Good typing and data-entry skills.
• Strong documentation and record-keeping ability.
• Ability to handle multiple tasks and meet deadlines.
• Good follow-up and coordination skills.
• Attention to detail and accuracy.
• Professional attitude and willingness to learn.

Qualification

• Any Graduate degree, preferably B.Com, BBA, BA, or equivalent.
• Minimum 1 year of experience in back-office, administration, documentation, or coordination work is preferred.