HR & Purchase

JOB DESCRIPTION – HR & PURCHASE OFFICER Perferable Civil | Infrastructure | Water Supply | STP / WTP Projects

Position: HR & Purchase Officer

Department: HR & Administration / Purchase

Experience: 3–7 Years

Location: Chennai / Project Locations

Employment Type: Full-Time

Job SummaryWe are looking for a HR & Purchase Officer who can independently handle Human Resources, Administration and Purchase/Procurement activities for our Civil, Infrastructure, Water Supply, STP, WTP and Municipal Projects.

The candidate will be responsible for employee recruitment, onboarding, attendance, payroll coordination, employee records, site manpower coordination, vendor management, material procurement, quotation comparison, rate negotiation, Purchase Orders and delivery follow-up.

The ideal candidate should have experience working in construction, infrastructure, EPC, water treatment or municipal projects and should be capable of coordinating with both project/site teams and management.

• Key ResponsibilitiesA. HR & AdministrationRecruitment & ManpowerHandle recruitment for office and project/site-level positions.
• Coordinate with consultants, job portals and recruitment agencies.
• Screen CVs and shortlist suitable candidates.
• Schedule interviews and coordinate the selection process.
• Prepare offer letters and appointment documentation.
• Coordinate employee joining and onboarding.
• Maintain manpower requirements for different project sites.
• Coordinate deployment and transfer of employees between project locations.
• Employee Records & AttendanceMaintain employee personal files and HR records.
• Maintain employee attendance and leave records.
• Collect and verify monthly attendance from project sites.
• Coordinate with Accounts for monthly payroll processing.
• Monitor employee joining, resignation and relieving formalities.
• Maintain employee ID, statutory and other required documents.
• Site HR CoordinationCoordinate with Project Managers and Site Engineers regarding manpower requirements.
• Monitor site manpower availability and attendance.
• Support project teams in resolving employee-related issues.
• Coordinate accommodation, transportation and other basic requirements for project manpower where applicable.
• HR Policies & ComplianceAssist management in implementing HR policies and procedures.
• Maintain proper HR documentation.
• Coordinate with consultants for PF, ESI, Labour Law and statutory compliance.
• Maintain records related to employee benefits and statutory requirements.
• Handle employee grievances and support disciplinary procedures when required.
• B. Purchase & ProcurementMaterial ProcurementHandle end-to-end purchase activities for Civil, Infrastructure, Water Supply, STP, WTP and Municipal Projects.
• Receive material requirements from project/site teams.
• Source materials from approved and reliable vendors.
• Obtain quotations from multiple suppliers.
• Prepare Comparative Statements (CS).
• Negotiate prices, payment terms, delivery schedules and transportation charges.
• Prepare and issue Purchase Orders (POs) after approval.
• Follow up with suppliers for timely delivery to project sites.
• Coordinate with Stores for material receipt and GRN.

Civil & Infrastructure MaterialsExperience in procurement of:

• Cement
• TMT Steel
• Sand and aggregates
• Bricks / AAC blocks
• RMC
• Construction chemicals
• Waterproofing materials
• Pipes and fittings
• Structural steel
• Shuttering and scaffolding materials
• Plumbing materials
• Electrical materials
• Construction tools and consumables

Water Supply / STP / WTP MaterialsKnowledge of procurement of:

• DI / MS / HDPE / uPVC / CPVC pipes
• Pipe fittings and specials
• Butterfly / Sluice / NRV / Air valves
• Pumps and motors
• Blowers
• Diffusers
• Mechanical equipment
• Electrical panels
• MCC / PCC panels
• Cables and electrical accessories
• Instrumentation
• Dosing systems
• FRP / GRP products
• Filter media
• Treatment plant equipment and spares
• Vendor ManagementIdentify and develop new suppliers.
• Maintain an updated vendor database.
• Obtain competitive quotations.
• Evaluate suppliers based on price, quality and delivery.
• Negotiate commercial terms.
• Develop alternate vendors for critical materials.
• Maintain good supplier relationships.
• Monitor supplier performance and resolve delivery issues.

Purchase DocumentationMaintain:

• Purchase Requisitions
• Quotations
• Comparative Statements
• Purchase Orders
• Delivery Challans
• GRNs
• Supplier Invoices
• Material Test Certificates
• Warranty Documents
• Vendor Records
• Purchase Status Reports
• C. Coordination & ReportingCoordinate with Management, Project Managers, Site Engineers, Store In-charge, Accounts and Vendors.
• Prepare HR and purchase MIS reports.
• Track pending purchase orders and material deliveries.
• Track manpower requirements and recruitment status.
• Prepare monthly HR and procurement reports.
• Maintain proper documentation for management review and project audits.
• Ensure timely completion of HR and procurement activities.
• QualificationAny Graduate / Diploma / B.E. / B.Tech.
• MBA / PG Diploma in HR or Procurement will be an added advantage.
• Civil Engineering background will be preferred for candidates handling project procurement.

Required Experience3–7 years of relevant experience, preferably in:

• Civil Construction
• Infrastructure Projects
• Water Supply Projects
• STP / WTP Projects
• Municipal Projects
• EPC Projects
• DBOT Projects
• Government Projects
• Industrial Construction Projects
• Required SkillsHR & Administration
• Recruitment & Manpower Management
• Vendor Management
• Purchase & Procurement
• Negotiation Skills
• Material Sourcing
• Purchase Order Processing
• Good knowledge of Civil / Infrastructure Materials
• MS Excel & MS Office
• ERP / HRMS / Purchase Software knowledge preferred
• Good communication and coordination skills
• Strong follow-up and problem-solving ability
• Ability to manage multiple project requirements simultaneously

Preferred CandidateCandidates with experience in Civil / Infrastructure / Water Supply / STP / WTP / Municipal Projects and who can independently handle both HR administration and project procurement will be preferred.

Candidates having good contacts with civil material suppliers, steel/cement dealers, pipe suppliers, pump/motor suppliers, electrical suppliers and STP/WTP equipment vendors will have an added advantage.

• Key Performance AreasTimely recruitment and manpower deployment
• Accurate attendance and HR documentation
• Employee coordination and retention support
• Timely procurement of project materials
• Competitive purchase rates
• Vendor development
• Timely delivery of materials to project sites
• Proper purchase documentation
• Effective coordination between office, project sites and suppliers