Accounts Officer

Job Description – Accounts Officer

Position: Accounts Officer

Department: Finance & Accounts

Location: Coimbatore, Tamil Nadu

Industry: FMCG / Manufacturing

Experience: 3–5 Years

CTC: 30 KPM to 45 K PM

Reporting To: Finance Manager / Accounts Manager

Job Summary

We are looking for a competent and detail-oriented Accounts Officer with 3–5 years of experience in accounting operations, preferably from an FMCG, manufacturing, or distribution environment.

The candidate should have hands-on experience in SAP accounting, statutory compliance, reconciliations, vendor/customer accounting, month-end closing and MIS reporting. The role will involve close coordination with Purchase, Sales, Stores, Logistics and other departments.

Key Responsibilities

1. Accounting Operations: Handle day-to-day accounting transactions and ensure accurate posting in SAP.

• Maintain and review General Ledger, vendor and customer accounts.
• Process purchase invoices, expense bills, debit notes and credit notes.
• Verify invoices against PO/GRN and supporting documents.
• Ensure correct GL, cost centre, tax code and accounting entries.
• Prepare and post journal entries, provisions and accruals.
• Support monthly, quarterly and annual closing activities.

2. Accounts Payable Process vendor invoices and ensure timely accounting and payments.

• Perform vendor ledger reconciliation and resolve discrepancies.
• Monitor vendor outstanding and ageing.
• Coordinate with Purchase, Stores and vendors regarding invoice/GRN issues.
• Support payment processing through NEFT/RTGS as per company procedures.

3. Accounts Receivable: Maintain customer/distributor ledgers and monitor outstanding balances.

• Account for customer receipts and credit/debit notes.
• Perform customer reconciliation and follow up for outstanding amounts.
• Coordinate with Sales/Commercial teams for collection and account-related issues.

4. GST & TDS Compliance: Verify GST applicability, GSTIN, tax classification and invoice details.

• Assist in GST reconciliation and ensure accurate accounting of input/output GST.
• Support preparation and filing of GST returns and related workings.
• Handle TDS deductions, accounting and reconciliation.
• Assist in TDS return preparation and related documentation.
• Ensure proper documentation for statutory and tax audits.

5. Bank & Other Reconciliations Prepare monthly Bank Reconciliation Statements (BRS).

• Reconcile vendor, customer, GST, TDS and other control accounts.
• Identify and resolve unreconciled items on a timely basis.
• Maintain supporting schedules for audit and management review.

6. FMCG / Inventory Accounting: Coordinate with Stores and Purchase teams for inventory-related accounting.

• Reconcile stock records with books/system reports.
• Verify purchase, freight, inward and other inventory-related expenses.
• Support periodic physical stock verification and reconciliation.
• Monitor accounting of schemes, discounts, claims and credit notes, where applicable.

7. MIS & Reporting: Prepare monthly MIS reports and accounting schedules.

• Provide reports on receivables, payables, expenses, inventory and cash/bank balances.
• Assist Finance Manager in analysing variances and unusual transactions.
• Maintain accurate and timely financial data for management reporting.

8. Audit & Internal Controls: Support statutory, internal and tax audits.

• Prepare schedules, reconciliations and supporting documents required by auditors.
• Ensure compliance with company accounting policies and internal controls.
• Maintain proper documentation and filing of accounting records.
• Required Skills: 3–5 years of relevant experience in Accounts & Finance.
• Hands-on working knowledge of SAP – preferably SAP FI/FICO.
• Good knowledge of GST, TDS and Indian accounting practices.
• Strong understanding of AP, AR, GL and reconciliations.
• Experience in an FMCG/manufacturing/distribution company will be preferred.

Educational Qualification: B.Com / M.Com / MBA – Finance or equivalent qualification.

• Preferred Candidate Profile: Minimum 3–5 years of hands-on accounting experience.
• Candidates currently working in FMCG, manufacturing, consumer products, distribution or similar industries preferred.
• Strong practical exposure to SAP and Excel.
• Timely GST and TDS compliance support.