Receptionist / Front Office Executive

A front office job description involves being the primary point of contact for visitors and callers, responsible for greeting guests, answering phones, managing appointments, handling mail, and maintaining the reception area's organization and cleanliness. Key duties include performing administrative tasks like data entry, filing, and managing office supplies, as well as providing basic information about the company or services. Strong communication, organizational, multitasking, and time-management skills are essential for success in these roles.  

Key Responsibilities

• Visitor & Call Management: Greet and assist visitors in a professional manner, answer, screen, and direct incoming phone calls to the appropriate departments. 
• Administrative Support: Perform various administrative tasks, such as filing, data entry, scanning, photocopying, and managing office correspondence. 
• Scheduling & Coordination: Schedule appointments, meetings, and events, and manage calendars for individuals or the office. 
• Mail & Deliveries: Handle incoming and outgoing mail, packages, and deliveries, ensuring they are sorted and distributed to the correct personnel. 
• Reception Area Maintenance: Keep the reception area clean, organized, and well-stocked with necessary stationery and forms. 
• Office Supplies Management: Monitor and order office supplies to ensure adequate stock