Admin Executive

Job Overview

We are looking for an organized and proactive Admin & Operations Manager to lead our day-to-day office administration and back-office workflows. In this role, your main job is to keep the administrative engine running smoothly. You will handle office management, secure paperwork, and act as the central hub connecting our sales staff, production teams, and senior management to ensure a highly efficient workspace.

📌 Quick Details

• Location: Mumbai (Onsite)
• Compensation: Up to ₹6,00,000 (6 LPA) CTC per annum
• Industry: Gems & Jewelry
• Joining: Immediate joiners preferred

📊 Key Responsibilities

1. Core Office Administration & Management

• Oversee daily office operations, facility upkeep, and administrative tasks.
• Manage vendor relationships, office supplies procurement, and utility bills.
• Streamline standard office procedures (SOPs) to cut down administrative delays.

2. Administrative Inventory & Documentation Control

• Maintain flawless physical and digital records for high-value stock movements.
• Assist in organizing stock registers, billing paperwork, and routine audit logs.
• Ensure all administrative files for gemstones and precious metals are up to date.

3. Compliance & Liaison Work

• Manage licenses, hallmarking certifications, and official trade paperwork.
• Keep track of regulatory deadlines and coordinate renewals on time.
• Ensure the office adheres to health, safety, and operational legal standards.

4. Inter-Departmental Coordination & Communication

• Act as the primary administrative bridge between artisans, sales teams, and management.
• Handle internal office communication, memos, and scheduling for executive meetings.
• Resolve everyday workflow bottlenecks to help different teams work together smoothly.

⚠️ Requirements & Qualifications

• Experience: 3–5 years of experience in Office Administration, Back-Office Management, or Operations (experience in luxury retail, jewelry, or manufacturing is a plus).
• Skills: Excellent communication, strong organizational abilities, and problem-solving skills.
• Technical Knowledge: High proficiency in MS Office (especially Excel) and basic billing or administrative software.
• Traits: Trustworthy, highly detail-oriented, and comfortable handling a busy office environment.