Import Documentation & CHA Billing Executive

• Handle day-to-day import documentation and customs clearance activities.
• Coordinate with CHA, shipping lines, freight forwarders, transporters and other service providers.
• Prepare, verify and maintain import documents such as Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/Airway Bill, COO and other relevant documents.
• Coordinate with CHA for timely customs clearance and delivery of imported shipments.
• Verify CHA bills, customs duty, freight, port charges and other clearance-related invoices.
• Check shipment-wise CHA bills and supporting documents for accuracy before processing.
• Maintain proper records of customs duty, IGST, CHA charges, freight and other import expenses.
• Coordinate with the Accounts team for invoice verification and payment processing.
• Ensure correct GST details are mentioned and applicable GST is properly accounted for in invoices.
• Verify TDS applicability and deductions on CHA, freight and other service-related invoices.
• Maintain shipment-wise records and MIS reports for import documentation and expenses.
• Identify discrepancies in bills/invoices and coordinate with the concerned parties for correction.
• Follow up with CHA and other parties for pending documents, bills and clearance-related matters.
• Ensure proper filing and maintenance of all import and customs-related documents.
• Support the Accounts team in matters related to GST, TDS and import-related accounting.
• Required Skills & KnowledgeGood practical knowledge of Import Documentation & Customs Clearance.
• Strong knowledge of CHA Billing and Bill Verification.
• Good working knowledge of GST, GST invoices and GST applicability.
• Good knowledge of TDS and applicable deductions.
• Knowledge of Bill of Entry, Customs Duty, IGST and import clearance process.
• Good knowledge of MS Excel and MS Office.
• Strong coordination, communication and follow-up skills.
• Good attention to detail and documentation skills.
• Experience in Import/Export of Pulses, Grains or Commodities will be an added advantage.

• 3–4 years of relevant experience in Import Documentation, CHA Coordination, CHA Billing, GST & TDS.

Preferred CandidateThe ideal candidate should have practical experience in import documentation, customs clearance, CHA coordination, CHA bill verification, GST and TDS, along with good communication and follow-up skills.