Purchase Executive

Position: Purchase Executive

Department: Purchase / Procurement

Experience: 1–3 Years

Location: Bhosari

Time- 9 am to 6 pm

Weekly off- Sunday

Employment Type: Full-Time

Job SummaryWe are looking for a responsible and detail-oriented Purchase Executive to manage day-to-day purchasing activities, vendor coordination, purchase orders, quotations, material handling, and purchase billing. The candidate should have good knowledge of TDS, purchase documentation, invoice verification, and inventory/material coordination.

• Key Responsibilities
• Manage day-to-day purchase activities as per company requirements.
• Collect and compare quotations from suppliers/vendors and negotiate prices, payment terms, and delivery schedules.
• Prepare and issue Purchase Orders (POs) after obtaining necessary approvals.
• Coordinate with vendors regarding order confirmation, delivery schedules, quality, and quantity.
• Generate and maintain purchase quotations and related documentation.
• Verify materials received against Purchase Orders and supplier invoices.
• Coordinate material handling, receipt, storage, and movement with the stores/warehouse team.
• Check purchase invoices for quantity, price, GST, TDS, and other applicable details.
• Process and maintain purchase bills/invoices and supporting documents.
• Ensure proper accounting and documentation of TDS deductions on applicable vendor payments.
• Coordinate with the Accounts team for TDS-related purchase transactions and documentation.
• Maintain records of POs, quotations, invoices, GRNs/material receipts, and vendor documents.
• Follow up with vendors for pending deliveries, bills, credit notes, and discrepancies.
• Monitor purchase costs and identify opportunities for cost savings.
• Resolve discrepancies related to quantity, pricing, quality, billing, and delivery.
• Maintain an updated vendor database and purchase records.
• Prepare regular purchase reports and provide procurement-related information to management.
• Ensure compliance with company purchasing policies and procedures.
• Required SkillsGood knowledge of Purchase Order (PO) preparation and processing.
• Knowledge of quotation generation, comparison, and vendor negotiation.
• Understanding of TDS and purchase invoice processing.
• Knowledge of GST and basic purchase accounting will be an advantage.
• Good understanding of material handling and inventory coordination.
• Good communication and vendor-management skills.
• Strong follow-up and negotiation abilities.
• Good knowledge of MS Excel and MS Office.
• Experience with ERP/accounting software such as Tally, SAP, or similar systems is preferred.
• Good attention to detail and documentation skills.
• QualificationsBachelor's degree/diploma in Commerce, Business Administration, Supply Chain, Procurement, or a related field.
• Previous experience in purchase/procurement activities will be preferred.
• Key Performance Areas (KPIs)Timely placement and processing of Purchase Orders.
• Cost-effective purchasing and vendor negotiations.
• Timely material availability.
• Accuracy of purchase bills and documentation.
• Proper TDS and tax-related documentation.
• Vendor performance and follow-up.