Executive Assistant

Executive Assistant & Business Operations Associate

Metaverze Private Limited | Delhi NCR

Work Directly With the Founder | Executive Support • Project Coordination • Client Follow-ups • Business Operations

Metaverze Private Limited is a business consulting and business development company working across infrastructure, government and private-sector projects, technology solutions, construction, power & transmission, smart infrastructure and other business opportunities.

We are looking for a highly organised, responsible and proactive Executive Assistant & Business Operations Associate to work closely with the Founder.

This is a role for someone who can become the Founder’s extended hand in day-to-day work - someone who can take responsibility for tasks, keep track of ongoing matters, follow up with people, maintain timelines and ensure that important work does not get missed.

The Role

The Founder currently handles multiple projects, clients, meetings, negotiations, follow-ups and operational responsibilities simultaneously.

We are looking for someone who can take a significant part of this workload and independently manage it.

You will not simply be asked to “assist.”

You will be expected to own tasks.

If the Founder tells you:

> “Follow up with this client and get an update.”

You should be able to make the follow-up, get the information, record it, communicate the update and bring the matter back to the Founder only if her decision or intervention is required.

Key Responsibilities

1. Executive Assistance

● Maintain and organise the Founder’s daily task list.

● Keep track of pending work, commitments and deadlines.

● Remind the Founder about important meetings, calls, follow-ups and deliverables.

● Maintain a list of things awaiting the Founder’s response or approval.

● Follow up with the Founder when an important task is pending.

● Help prioritise urgent and important work.

● Ensure important commitments don’t get forgotten.

2. Meeting Management

● Coordinate meetings and calls with clients, vendors and business partners.

● Attend meetings when required.

● Take detailed Minutes of Meeting (MOM).

● Prepare professional MOMs immediately after meetings.

● Share MOMs with the concerned parties over email.

● Track action points arising from each meeting.

● Follow up with the respective person until the action item is completed.

● Maintain a record of decisions, commitments and next steps.

3. Client & Stakeholder Follow-ups

● Follow up with clients regarding proposals, documents, payments, approvals and project updates.

● Follow up with vendors, contractors and business partners.

● Send professional emails and WhatsApp communications where appropriate.

● Maintain a proper follow-up tracker.

● Keep the Founder updated without requiring her to repeatedly ask for status.

● Escalate matters to the Founder when her intervention is genuinely required.

4. Project Coordination

You will assist in coordinating multiple ongoing projects.

Responsibilities may include:

● Tracking project milestones.

● Following up with vendors and clients.

● Checking pending documents.

● Tracking purchase orders, invoices and payments.

● Maintaining project-wise information.

● Following up on deliveries and execution.

● Maintaining records of important conversations and commitments.

● Preparing status updates for the Founder.

● Ensuring that the next action on every important project is clearly identified.

5. Documentation & Communication

You may be required to prepare:

● MOMs

● Professional emails

● Follow-up emails

● Proposals

● Quotations

● Project summaries

● Client updates

● Meeting briefs

● Follow-up trackers

● Basic presentations

● Business documents and reports

You should be comfortable turning rough information or instructions from the Founder into a clear, professional and usable document.

6. Working in the Founder’s Absence

This is an important part of the role.

When the Founder is unavailable, you should be capable of handling routine communication and coordination independently.

This may include:

● Responding to routine client/vendor queries.

● Taking updates from stakeholders.

● Following up on ongoing matters.

● Sharing previously approved information/documents.

● Coordinating meetings.

● Collecting required information.

● Maintaining project continuity.

Anything requiring the Founder’s decision, negotiation or approval should be escalated to her.

What We Are Looking For

We are looking for someone who is:

● Highly organised

● Extremely good at follow-ups

● Responsible and dependable

● Comfortable communicating with professionals and business owners

● Good with written English

● Professional on email and WhatsApp

● Comfortable making phone calls

● Good at taking notes and preparing MOMs

● Good at managing multiple tasks simultaneously

● Proactive rather than reactive

● Comfortable working independently

● Good with Excel / Google Sheets / Word / PowerPoint

● Quick to understand new projects and business situations

● Able to maintain confidentiality

● Comfortable working in a fast-moving environment

The most important quality:

You should have a “closure mindset.”

If you are given a task, you should not simply complete the first step.

You should think:

1) What is the next step?

2) Who needs to be contacted?

3) What is pending?

4) When does it need to happen?

5) Does the Founder need to know?

6) Has the task actually been closed?

Note: We want someone who naturally thinks this way.

This Role Is NOT For Someone Who…

● Needs constant instructions for every small task.

● Forgets things easily.

● Does not follow up after sending one message.

● Waits for the Founder to repeatedly ask for updates.

● Is uncomfortable making professional calls.

● Cannot manage multiple priorities.

● Treats every task as “someone else’s responsibility.”

This Role Is Perfect For Someone Who…

Likes keeping things organised.

Enjoys making lists and closing pending tasks.

Is naturally curious about how businesses work.

Can communicate confidently with different kinds of people.

Takes ownership.

And genuinely enjoys being the person who makes sure things get done.

Experience

1–4 years preferred, particularly in:

● Executive Assistance

● Business Operations

● Project Coordination

● Client Coordination

● Administration

● Consulting

● Business Development

● Sales Support

● Founder’s Office roles

Exceptional freshers may also be considered if they demonstrate strong communication, organisation and ownership.

Compensation

₹25,000 – ₹50,000 - 100000 also per quarter, depending on experience and capability of closing a deal.

Performance-based growth and additional incentives may be considered for the right candidate.

Location

Noida: Delhi NCR

The position may require occasional travel for meetings, project visits and business-related work.

How to Apply

Please send your CV along with a short introduction answering:

1. Why do you think you would be good at assisting a busy Founder?

2. Tell us about one situation where you independently managed something from beginning to completion.

3. How do you personally keep track of multiple tasks and deadlines?

Email: monika@metaverze.in

Subject: Application – Executive Assistant & Business Operations Associate

One Last Thing

This is not a conventional receptionist or administrative assistant position.

You will work closely with the Founder and get exposure to real projects, clients, negotiations, business meetings and decision-making.

The right person can grow into a core operations / Founder’s Office role within Metaverze and eventually take complete ownership of significant parts of the business.

If you are someone who can take responsibility, think ahead, follow through and make the Founder’s workload lighter, we want to hear from you.