Tender Executive / Bid Manager (Government Projects)

Key Responsibilities

• Identify and track relevant tenders from portals like TenderTiger, GeM, and state e-procurement websites.
• Analyze tender documents (RFP, BOQ, technical specs) related to:
• CCMS (Central Control & Monitoring System)
• Smart Water Metering Projects
• Energy / Smart Electricity Meter Projects
• Prepare and submit complete tender documents including:
• Technical Bid
• Financial Bid
• Compliance sheets
• Annexures and declarations
• Coordinate with internal teams (technical, finance, legal) to gather required documents:
• Company credentials
• Experience certificates
• GST, PAN, MSME, ISO certifications
• Ensure eligibility criteria compliance such as:
• Turnover requirements
• Past project experience
• EMD (Earnest Money Deposit) submission
• Handle online bid submission on portals:
• Digital Signature Certificate (DSC) usage
• Document uploads and encryption
• Final bid submission before deadline
• Prepare cost estimations and pricing strategies based on BOQ and market analysis.
• Manage pre-bid queries and attend pre-bid meetings to clarify technical and commercial doubts.
• Track tender status (technical evaluation, financial opening, L1 position, award status).
• Maintain database of submitted tenders, results, and competitor analysis.
• Liaise with government departments and clients for follow-ups and documentation.

Technical Responsibilities

• Understand project scope for:
• IoT-based CCMS systems
• Smart metering (water & energy)
• Data monitoring dashboards and APIs
• Review technical specifications such as:
• Communication protocols (GPRS, LoRa, NB-IoT)
• Meter standards (IS/IEC compliance)
• Software integration requirements
• Assist in preparing technical proposals, architecture diagrams, and solution documents.

Compliance & Documentation

Ensure all tender submissions meet government compliance norms.

• Maintain proper documentation for audits and verification.
• Handle EMD, tender fees, and bank guarantees.

Skills RequiredStrong

knowledge of government tendering process in India

• Experience with TenderTiger / GeM portals
• Understanding of CCMS, IoT, and smart metering systems
• Good documentation and analytical skills
• Attention to detail and deadline management