HR OPERATIONS EXECUTIVE

bout the Role

We are looking for a proactive and detail-oriented Onboarding Executive to manage the complete employee onboarding process and ensure a smooth, professional experience for new hires from offer acceptance through joining and initial documentation.

Key Responsibilities

• Coordinate the complete onboarding process for new employees.
• Collect and verify employee documents and KYC details.
• Complete joining formalities and maintain accurate employee records.
• Coordinate with candidates, recruiters, HR, payroll and client teams.
• Ensure timely completion of offer letters, joining forms, background verification and other documentation.
• Create and maintain employee records in HRMS / internal systems.
• Track joining status and follow up with candidates for pending documents.
• Conduct or coordinate onboarding calls and orientation sessions.
• Ensure employees understand company policies, processes and required compliances.
• Resolve onboarding-related queries promptly.
• Prepare onboarding MIS and daily/weekly status reports.
• Maintain confidentiality and ensure proper handling of employee data.

Desired Skills

• Good communication and interpersonal skills.
• Strong follow-up and coordination abilities.
• Good working knowledge of MS Excel and HRMS.
• Strong attention to detail and documentation skills.
• Ability to manage multiple employees and deadlines simultaneously.
• Professional and customer-focused approach.
• Prior experience in recruitment, staffing or HR operations will be an advantage.

Ideal Candidate: Someone who is organised, energetic, highly responsive and comfortable working in a fast-paced HR/staffing environment with strong coordination and follow-up responsibilities. VERY STRONG MS EXCEL