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Santoshi Mata Chowk

Shroff Chowk

Position: Executive Assistant
Location: Westport, Baner, Pune
Type: Full-time
About the Role:
We are looking for an Executive Assistant to support our management team. The role requires good communication skills, organization, and the ability to manage day-to-day tasks smoothly.

Key Responsibilities:
CEO’s calendar, meetings, and call management
Team coordination, follow-ups, and client relationship management
Handling paperwork, compliance, bills, and vendor coordination
Preparing MIS reports, expense tracking, and basic accounts keeping
Checking and vetting documents for accuracy
Social media and content management support
Event planning, travel bookings, and logistics management
Networking, hiring coordination, and HR support
Managing greetings, reminders, and professional communications

Requirements:
Graduate in any field (or pursuing).
Good written and spoken English.
Knowledge of MS Office / Google Workspace.
Organized, reliable, and detail-oriented.


AC Innovations and Ventures

Secretary / Executive Assistant

Shivaji Chowk Hinjewadi

Direct Perihperals

Personal Secretary

Kamalakar Chowk

JD for Executive Assistant
 
Job title: Executive Assistant
Reports to:  Director
Salary: 25K – 30K
Experience: 3 years 
Location: Wakad Pune

Job overview:
The Executive Assistant provides high-level administrative support to Director, ensuring smooth daily operations and effective coordination. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.

Key responsibilities:
Coordinate and manage complex calendars, scheduling meetings, travels and appointments 
Responsible for communication and correspondence  on behalf of executive
prepare reports, MOM, presentations and documents as required.
Plan and organize travel arrangements, coordinate and assist with internal and external events or meetings
Assist in managing and coordinating ongoing projects
Foster positive role relationship with clients, team members.
Handle confidential and sensitive information with discretion and professionalism.
 
Qualification:
Proven experience of 2 – 3 years as an assistant or similar role
Strong verbal and written communication skills
Able to work independently and maintain a high level of professionalism.
Strong Problem solving skills and ability to adapt to changing priorities.


Interested candidates can apply with your updated CV on mail  hr@dilipauti.com or what's app 7768827979
 
Kind Regards, 
DK Mission Force Pvt Ltd. 
HR department
 


DK Mission Force Private Limited

Personal Assistant

Council Hall (Police Commissioner Office)

Document verification job involves examining
documents to confirm their authenticity, accuracy, and compliance with 
company and legal policies, ensuring they are genuine and suitable for 
their intended purpose
Key Responsibilities 
Document Authentication: Verify the authenticity of documents like driver's licenses, passports, educational certificates, and financial records to ensure they are not fraudulent or tampered with. 
Information Verification: Cross-check the information provided in documents against official databases or other records to confirm its accuracy



Viome Technology

Document Verification Executive (Office)

Verify and validate documents for accuracy, completeness, and authenticity.
	•	Cross-check details with supporting records or databases.
	•	Identify and report discrepancies or fraudulent documents.
	•	Maintain updated records of verified and pending documents.
	•	Coordinate with other departments for missing or incorrect information.


Sharp Sales Corporation

Vishal Nagar

Kokane Builders

Back Office Manager

Patil Estate

Urban Money Private Limited

House of EdTech (Goenka Kachave LLP) 
Administrative Executive
Location: Baner, Pune (Work from Office) 
Start Date: Immediate Joiner 
Salary: 2 LPA - 2.6 LPA
Office Timings: 11 AM – 8 PM | Weekly Off: Thursday (6-day workweek) 
Job Type: Full-Time 

Job Summary: 
We are looking for a reliable and proactive Administrative Executive to handle all clerical and outdoor administrative tasks. The ideal candidate should be organized, responsible, and capable of managing multiple tasks efficiently. This role is essential for ensuring the smooth operation of day-to-day business activities, both within the office and outside. 

Key Responsibilities: 
• Handle all clerical duties including filing, data entry, document preparation, and maintaining records. 
• Manage daily office operations and assist various departments with administrative support. 
• Coordinate and follow up with vendors, clients, and service providers as needed. 
• Visit offices and vendors for official work. Manage office supplies and ensure necessary stock is maintained. 
• Handle courier services, deliveries, and dispatch of documents. 

Requirements: 
• Minimum qualification: Graduation preferred. 
• Proven experience in an administrative or office assistant role is a plus. 
• Strong organizational and time management skills.
• Basic computer knowledge (MS Word, Excel, Email handling). 
• Willingness to travel locally for official outdoor tasks. 
• A valid driver’s license (2-wheeler or 4-wheeler) is an advantage. 




Goenka Kachave

Admin Executive

Juna Motor Stand

Vaishnavi Associates

Mg Road Anil Kumble Circle



Position Overview


The Executive Assistant (EA) provides high-level administrative support to executive leadership, ensuring efficient management of schedules, communications, and operations. The EA acts as a gatekeeper, liaison, and strategic partner to help executives maximize productivity and organizational impact.

This role requires exceptional organization, communication, and discretion, as well as the ability to anticipate needs and handle multiple priorities in a fast-paced environment.




Key Responsibilities



1. Executive Support


Manage and maintain executives’ calendars, scheduling meetings, travel, and appointments.
Prioritize and coordinate daily activities, ensuring timely follow-up and task completion.
Handle confidential correspondence, prepare reports, and draft communications on behalf of the executive.
Monitor and organize email inboxes; flag critical items and respond where appropriate.
Act as a point of contact between the executive and internal/external stakeholders.




2. Meeting & Communication Management


Prepare meeting agendas, presentations, and briefing materials.
Record, distribute, and track meeting minutes and action items.
Coordinate logistics for virtual and in-person meetings.
Serve as liaison for cross-departmental coordination, ensuring clear and timely communication.




3. Travel & Expense Management


Arrange complex domestic and international travel itineraries, accommodations, and logistics.
Process expense reports and reconcile monthly credit card statements.
Ensure compliance with company travel and reimbursement policies.




4. Project Coordination


Support execution of key strategic projects and company initiatives.
Track project milestones and deliverables to ensure accountability and on-time completion.
Conduct basic research, data collection, and preparation of reports or summaries.




5. Office & Team Support


Maintain accurate records, databases, and filing systems (digital and physical).
Support onboarding of new team members and coordination of internal events.
Assist in organizing company communications, town halls, and special events.






Qualifications



Required


3+ years of experience supporting senior executives or business leaders.
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication abilities.
High degree of professionalism and confidentiality.
Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (Google Workspace, Slack, Zoom, Asana, etc.).




Preferred


Experience in a fast-paced startup, professional services, or global organization.
Familiarity with travel management tools, CRM systems, and expense tracking software.
Bachelor’s degree in Business Administration, Communications, or related field.






Soft Skills


Proactive and resourceful problem-solver.
Excellent judgment and discretion with sensitive information.
Calm and adaptable under pressure.
Strong relationship-building and interpersonal skills.
Reliable, punctual, and self-motivated.






Compensation & Work Environment (customizable)


Full-time, remote or hybrid.
Competitive salary based on experience.
Benefits: health insurance, PTO, and professional development support.
Reports directly to: CEO / COO / Executive Director (as applicable).




Buidl Partners

Kothrud

Color Cloud Healthcare India Private Limited

Office Admin

Hinjewadi Gaon

Need Good Looking staff with fluent English 


Shree Swami Samarth Industries

Police Chowki Akurdi

Office admin required in chate Coaching Classes Ravet this job as a counselor in non teaching staff like growing admissions business and managing students classes academic ect.


Chate Tutorials Private Limited

Bhondve Vasti

Age- 20- 30 years. - Should have good communication skills. - Should be fast learning and consistent in performance. - Basic knowledge of computer, habit of writing important things. - Maintain record of customers - Prepare and maintain follow up list - Make and answer calls, give basic information about services. Scheduling appointments. collecting payments through different payment modes - Gather data from internet. - Maintain records. - Participate in marketing campaigns.
coordinating with technicians for service orders and completion


KS Valeting and Detailing 

Office Assistant

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Admin Office Assistant Jobs in Pune - 14 Verified Vacancies

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