Junior Accountant

Job Description : Junior Accountant

Job Title: Junior Accountant – Accounts & Billing

Experience: 3+ Years

Employment Type: Full-Time

Department: Finance & Accounts

Work Mode: Remote

Reporting To: Management

About the RoleWe are looking for a responsible and detail-oriented Junior Accountant with 3+ years of experience in day-to-day accounting, accounts payable, accounts receivable, invoicing and billing.

The candidate will be responsible for maintaining accurate financial records, processing customer and vendor transactions, preparing invoices, monitoring receivables and payables, and supporting the overall finance and accounting operations of the organization.

The role requires hands-on experience with Tally and the ability to work efficiently with the company’s internal Fugen platform.

Key Responsibilities Daily Accounting· Maintain day-to-day accounting transactions and financial records.

·      Record sales, purchases, receipts, payments and other accounting entries.

·      Maintain proper documentation and supporting records for accounting transactions.

·      Verify accounting entries and ensure accuracy of financial data.

·      Maintain customer and vendor ledgers.

·      Assist in maintaining accurate books of accounts.

·      Identify and rectify accounting discrepancies in coordination with the Accounts Manager.

Accounts Payable· 

Process and maintain vendor invoices and payment records.

·      Verify vendor bills against supporting documents and purchase records.

·      Maintain vendor ledgers and outstanding payment statements.

·      Coordinate with internal departments for invoice verification and approvals.

·      Prepare payment schedules and provide outstanding payable reports.

·      Follow up internally for pending approvals and documentation.

Accounts Receivable·

 Prepare and issue customer invoices.

·      Maintain customer accounts and receivable ledgers.

·      Monitor outstanding customer payments.

·      Prepare customer outstanding and ageing reports.

·      Follow up with customers regarding pending payments when required.

·      Record customer receipts and adjust payments against invoices.

·      Coordinate with the sales and operations teams regarding billing and collections.

Invoicing & Billing· 

Prepare accurate sales invoices based on approved quotations, orders or service details.

·      Verify invoice details including customer information, products/services, quantities, rates and applicable taxes.

·      Process recurring and service-related invoices.

·      Maintain proper invoice records.

·      Handle invoice corrections, credit notes and debit notes as required.

·      Coordinate with relevant departments to resolve billing discrepancies.

Tally & Fugen: 

  Maintain accounting records and transactions in Tally.

·      Perform regular data entry and accounting updates in the company’s Fugen system.

·      Ensure consistency between accounting records, billing records and internal system data.

·      Generate required accounting and outstanding reports from Tally and Fugen.

·      Identify and report system or accounting discrepancies.

·      Learn and follow the organization’s internal accounting processes and workflows.

Bank & Payment Reconciliation· 

     Record bank transactions and receipts.

·      Assist with regular bank reconciliation.

·      Verify customer and vendor payments against bank statements.

·      Identify unreconciled transactions and coordinate for resolution.

·      Maintain proper records of payment receipts and supporting documents.

Reporting & MIS·   

  Prepare daily, weekly and monthly accounting reports as required.

·      Prepare accounts receivable and payable ageing reports.

·      Prepare customer and vendor outstanding reports.

·      Provide accounting data and reports to management and the Accounts Manager.

·      Support month-end and year-end closing activities.

Compliance Support·   

   Maintain proper documentation required for statutory and financial records.

·      Support the Accounts Manager in GST, TDS and other statutory compliance-related activities.

·      Assist in collecting and organizing documents required for GST/TDS filings and audits.

·      Ensure invoices and accounting records contain the required tax information.

·      Coordinate with external accountants, auditors or consultants when required.

Required SkillsMandatory·     

 3+ years of relevant experience in accounting.

·      Practical knowledge of Tally.

·      Experience in accounts payable and accounts receivable.

·      Experience in invoicing and billing.

·      Good knowledge of day-to-day accounting transactions.

·      Basic understanding of GST and TDS.

·      Good knowledge of MS Excel.

·      Good numerical and analytical skills.

·      Strong attention to detail.

·      Ability to maintain accurate financial records.

Preferred·     

 Experience working with accounting/ERP software.

·      Experience with Fugen or similar business management platforms.

·      Knowledge of bank reconciliation.

·      Experience preparing ageing and outstanding reports.

·      Knowledge of GST invoicing and basic statutory compliance.

·      Experience working in an IT/services or trading organization.

Educational Qualification·   

   B.Com / M.Com / BBA (Finance) / equivalent Commerce qualification preferred.

·      Candidates with other relevant commerce or accounting qualifications may also be considered.

Desired Candidate ProfileThe ideal candidate should:

·      Have strong practical accounting knowledge.

·      Be comfortable handling routine accounting activities independently.

·      Be accurate and systematic in maintaining financial records.

·      Have good follow-up skills for receivables and payables.

·      Be comfortable working with accounting software and Excel.

·      Maintain confidentiality of financial and business information.

·      Be proactive in identifying accounting discrepancies.

·      Have good communication and coordination skills.

·      Be capable of meeting daily and monthly accounting deadlines.

Key Performance Areas (KPIs)·  

  Accuracy of accounting entries.

·      Timely completion of daily accounting activities.

·      Timely and accurate invoice generation.

·      Accuracy of accounts payable and receivable records.

·      Timely reconciliation of customer, vendor and bank accounts.

·      Reduction of overdue receivables through effective follow-up.

·      Timely submission of accounting reports.

·      Proper maintenance of supporting financial documents.

·      Compliance with internal accounting procedures.

·      Timely resolution of accounting discrepancies.

What We Offer·    

  Professional and structured working environment.

·      Exposure to complete accounting and business operations.

·      Opportunity to work with Tally and internal business management systems.

·      Opportunities for professional development and career growth.

·      Exposure to multiple business functions and financial processes.