Facilities Manager

Job Summary: We are seeking a highly organized and detail-oriented Facilities Manager to oversee the day-to-day operations of our company's physical space. The Facilities Manager will be responsible for maintaining the integrity of the facility, managing vendor relationships, coordinating repairs, and ensuring a safe, efficient, and comfortable working environment for employees.

Key Responsibilities:

1. Facility Maintenance:

• Oversee the maintenance and repair of the building, including electrical, plumbing, HVAC, and other systems.
• Coordinate and schedule regular inspections to ensure compliance with safety and environmental regulations.
• Manage facility upgrades, renovations, and improvements.

1. Vendor Management:

• Manage relationships with external vendors for services such as cleaning, security, landscaping, and waste management.
• Negotiate contracts and ensure service level agreements (SLAs) are met.

1. Budget Management:
2. Develop and manage the facilities budget, ensuring cost-effectiveness in operations.
3. Track and report on expenses related to facility operations and maintenance.
4. Health and Safety:

• Ensure that the building complies with all health, safety, and environmental regulations.
• Conduct safety audits and provide recommendations for improvements.
• Coordinate emergency procedures and disaster recovery planning.

1. Space Management:

• Plan and coordinate office space utilization, including seating arrangements, equipment, and furniture.
• Oversee space planning for expansion or reorganization needs.

1. Energy Management:

• Monitor energy usage and implement initiatives to reduce energy consumption and operational costs.
• Identify and recommend improvements for energy efficiency.

1. Team Supervision:

• Lead and manage a team of maintenance staff, custodians, and other facility personnel.
• Ensure proper training and development for all team members.
• Provide performance evaluations and foster a positive work environment.

1. Emergency Response:

• Respond to facility-related emergencies and resolve issues promptly.
• Develop and implement procedures for handling building-related emergencies.

Qualifications:

• Bachelor's degree in Facilities Management, Business Administration, or a related field (or equivalent experience).
• Proven experience in facilities management, property management, or a related field.
• Strong knowledge of building systems, maintenance procedures, and health & safety regulations.
• Excellent communication, organizational, and problem-solving skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and facilities management software (e.g., FMX, Archibus).

Preferred Qualifications:

• Certification in Facilities Management (e.g., CFM, FMP).
• Experience managing large-scale facilities or multiple locations.
• Knowledge of energy management systems and sustainability initiatives.

Physical Requirements:

• Ability to lift and carry up to 50 pounds.
• Ability to work in both office and maintenance environments.
• Occasional evening or weekend work may be required for facility-related emergencies or projects.