HR Executive

1. You will be reporting in the General shift and your placement will be in the admin office.
2. You will be reporting to the HOO, in his absence to the Director-Operations.
3. You have to work as per the procedures in line with Quality Management System and you will have to ensure that, all the relevant procedures are strictly adhered to.
4. Your Primary responsibility is as under:

a)   RECRUITMENT

a.)   Posting Recruitment advertisement for the vacant post at Electra

b.)   Prepare Interview Call Letters

c.)   Schedule Interview

d.)   Issue of Offer Mail to the selected candidates

e.)   Issue of Appointment Letters and Job Description

f.)    Onboarding of new Joinees

g.)   Induction Training to new joinees as per schedule and review of training process.

h.)   Issue of CUG Sim, Mobile Email Id, Laptop, ID Card, Uniform

i.)    Enrollment for EPFO & ESIC contribution

b)   FULL & FINAL SETTLEMENT

a.)   Exit employees records should be maintained separately.

b.)   Employees F&F statement along with supporting documents such as resignation letter, No Due Certificate etc. should be submitted for approval of F&F amount

c.)   You should ensure that F&F is settled on or before 20th of every month for those employees left during the previous month.

d.)   Ensure that CUG Sim, Mobile Email Id, Laptop, ID Card is recovered from the employee.

e.)   Ensure that Exit is marked on the day they left at EPFO & ESIC Website and the same is recorded in the F&F Sheet.

c)   PAYROLL PROCESS

a.)   Attendance: You shall ensure that Attendance is closed on or before 26th of every month and weekly attendance report shall be submitted to HOO & DO for review.

b.)   Leaves: You should maintain CL/EL/SL details in separate register for all employees

c.)   Deduction: You should maintain Loan Register note and Loan applications should be filed separately and monthly deduction should be recorded in the Loan Register note.

d.)    On Hold: List of employees whose salary has been put on hold with reasons should be submitted after due approvals.

e.)   Master Data: Master Data for Payroll should be prepared every month and increments, entry, exit should be updated and submitted for approval of CFO, HOO, DO & CE.

d)   PAYROLL CONSULTANT

     You are responsible to submit the following documents to the Consultant on or before 27th of every month for payroll process after obtaining approval from CE.

a)     Monthly Attendance Sheet from Biometric after due verification of leaves, late, permission, On duty etc duly approved by CE

b)     Master Data of payroll structure

c)     Loan Deduction & TDS Deduction

d)     Late & Permission deduction data

e)     Recoveries Statement for any dues, advances pending settlement from employees

f)      Leave Details such as CL/EL/SL availed during the month and balance available.

g)     Exit Details of employees left during the month.

h)     Submit Salary Statement to Accounts Department on or before 30th /31st of every month

e)   STATUTORY COMPLIANCE

a.)   Ensure that EPF, ESI, PT & LWF payments are made within the due date.

b.)   Ensure that applicable returns under EPF, ESI,PT, LWF has been filed within the due date

c.)   Maintain requisite documents under EPF, ESI, PT & LWF in a separate file.

f)    ADMINISTRATION

a.)   Prepare and maintain expense tracker for all statutory, utility and other payments and ensure that payments are made within the timeline.

b.)   Submit bills duly approved to Accounts department within the due date and follow up till payment is completed.

g)   GBHERMES SOFTWARE

a.)   Ensure that all entry and exit data of employee particulars and pay details are entered after due approvals from HOO, DO & CE

b.)   Implementation of HRMS software for Cybele Electra