Admin Operations Executive

Company: Define IPR Solutions Location: Hyderabad, Telangana (Office only) Employment Type: Full-time Reports To: Founder / Managing Partner Experience: 1–3 years (IP/paralegal experience preferred; freshers with strong drafting/research skills may be considered) Salary: ₹3,00,000 per annum (max ₹25,000/month, based on experience and performance) About Us Define IPR Solutions is an IP and legal services firm specializing in trademark registration, brand protection, and IP advisory for startups and businesses across India. Role Overview We're hiring a detail-oriented professional to support trademark/IP prosecution workflows, assist with core HR functions, and help coordinate team activities. This is a hybrid role: ~70–80% IP paralegal work, ~10–20% HR support, and ~10% team coordination. Key Responsibilities IP Paralegal Work - Conduct trademark searches and analyze availability/conflict risks. - Draft and file trademark applications, office action responses, and prosecution documents under attorney supervision. - Maintain IP docket/calendar, monitor deadlines (filings, renewals, responses), and generate weekly/monthly reports. - Manage client IP portfolios, prepare status reports, and coordinate client communications. - Conduct legal research and draft legal letters, documents, and client communications. - Maintain accurate case and client records in CRM/database systems. - This role functions as an IP Paralegal, supporting attorneys with trademark prosecution, docketing, and portfolio management. HR Coordination - Post job openings, screen resumes, and coordinate interview scheduling. - Assist with onboarding new hires (documentation, orientation, access setup). - Maintain employee files and support basic HR compliance tasks (attendance, leave records). - Support HR reports and internal communications. Team Management & Coordination - Coordinate daily team activities, including task assignments, progress tracking, and follow-ups. - Organize and facilitate team meetings, stand-ups, and internal syncs; prepare meeting agendas and minutes. - Monitor team workload and ensure timely completion of deliverables across IP and HR tasks. - Act as a point of contact for internal queries and help resolve operational bottlenecks. - Support team building activities, foster collaboration, and maintain a positive work environment. - Track team performance metrics and prepare periodic reports for leadership review. Required Skills & Qualifications - Any bachelor's degree; paralegal certification or LL.B is a plus. - 1–3 years of experience as an IP/trademark paralegal or in an IP law firm (freshers with strong drafting/research skills may be considered). - Strong understanding of trademark prosecution, docketing, and deadline management. - Proficiency in legal research, document drafting, and client communication. - Proficiency in Google Workspace, Microsoft Office, and CRM tools. - Excellent written and verbal communication skills in English; Telugu/Hindi is a plus. - High attention to detail and ability to manage tight deadlines. - Prior experience in team coordination or informal team leadership is advantageous. What We Offer - Hands-on experience in trademark/IP prosecution and portfolio management. - Exposure to client management, legal drafting, docketing systems, and team coordination.