Admin & Office Manager

Key responsibilities

Founder's office

•  Manage the founder's calendar, priorities and reminders, and capture her thinking and instructions into clear action lists.

•  Turn the founder's brain dumps into tracked tasks with owners and dates, and drive them to closure.

Follow through on the team

•  Chase daily end of day reports and pending tasks from every manager on the founder's behalf, firmly and politely.

•  Keep a single live tracker of who owes what, and escalate slippage to the founder before it becomes a problem.

•  Prepare agendas, take minutes in meetings, circulate action points, and follow them up to completion.

Human resources and admin

•  Own onboarding, offer, appointment, probation and confirmation letters, and complete employee records and files.

•  Coordinate recruitment with agencies, schedule interviews, and manage the candidate pipeline.

•  Draft warning and disciplinary letters and formal notices, and keep leave records, coordinating attendance and payroll data with Finance.

•  Maintain the signed confidentiality and IP agreements for all payroll staff on file.

Discretion

•  Handle sensitive founder, family and company information with complete confidentiality.

Systems and sheets owned

•  The founder's priority and follow up tracker, the team task and EOD compliance tracker, the HR records file, and the recruitment pipeline.

How performance is measured

•  Founder tasks driven to closure, EOD and task compliance across the team, speed and accuracy of HR documentation, and a visibly lighter load on the founder.

Candidate profile

•  Three years or more as an executive assistant, HR generalist or office manager, ideally in a founder led business.

•  Exceptionally organised, proactive on follow through, and comfortable chasing senior people politely but firmly.

•  Strong written English and Bengali, discreet, and trustworthy with confidential matters.