Office Admin

Job Title: Office Admin

Job Summary

We are looking for a proactive and detail-oriented Office Admin to oversee procurement, vendor management, inventory control, and general administrative operations. The ideal candidate should possess excellent negotiation and coordination skills, ensuring the timely availability of office supplies, raw materials, labels, and packaging materials while maintaining cost efficiency and operational excellence.

Key Responsibilities:

• Procure office supplies, raw materials, labels, packaging materials, and other operational requirements.
• Source, evaluate, and onboard new vendors while maintaining strong relationships with existing suppliers.
• Negotiate pricing, payment terms, transportation costs, and delivery timelines to achieve cost-effective procurement.
• Generate and manage Purchase Orders (POs) and ensure accurate documentation.
• Follow up with vendors to ensure timely deliveries and resolve supply-related issues.
• Coordinate transportation and logistics for inbound materials, including freight and delivery negotiations.
• Maintain inventory and stock levels, ensuring optimal availability while minimizing excess inventory.
• Monitor stock movement and maintain accurate inventory records.
• Coordinate with internal departments to understand procurement requirements and ensure uninterrupted operations.
• Prepare procurement reports, vendor performance records, and inventory summaries.
• Ensure compliance with company procurement policies and documentation standards.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Commerce, Supply Chain, or a related field.
• 2–5 years of experience in office administration, procurement, or supply chain coordination.
• Strong vendor management and negotiation skills.
• Excellent verbal and written communication skills.
• Good organizational, analytical, and multitasking abilities.
• Proficiency in Microsoft Excel and other MS Office applications.
• Hands-on experience with Zoho (Books, Inventory, or related modules) will be a significant advantage.
• Experience in Import Clearance and customs documentation will be an added advantage—consider it the icing on the cake!

Preferred Attributes:

• Detail-oriented with strong follow-up skills.
• Ability to work independently and manage multiple priorities.
• Cost-conscious with strong commercial acumen.
• A collaborative team player with a problem-solving mindset.