Admin Executive

Role & responsibilities

Job Description

Position: Executive (Reporting & Sales Support)

Department: Sales / Operations

Location: Pune

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Role Summary

The Executive will be responsible for managing daily operational reports, coordinating with internal teams, supporting sales activities, and ensuring timely communication between the Operations team and Headquarters. The role requires strong coordination skills, attention to detail, and effective cross-functional collaboration.

Key Responsibilities

1. Reporting & Documentation

- Prepare and share Daily Work Reports.

- Compile and circulate the Daily Dispatch Report.

- Assist in preparing draft invoices and coordinating for approvals.

- Maintain and update sales and operational records.

2. Sales Support

- Assist the sales team.

- Coordinate to ensure smooth execution of sales-related tasks.

3. Coordination & Communication

- Communicate with the Operations team regarding customer issues or requirements.

- Liaise with HQ for report updates, system changes, and data requirements.

- Ensure smooth coordination between Sales, Operations, and HQ.

4. General Administration

- Maintain and update customer data in CRM/ERP.

- Support in generating weekly/monthly MIS reports.

- Perform any additional tasks assigned by management.

Required Skills & Qualifications

- Graduate in any discipline (BBA/BCom preferred).

- 13 years of experience in reporting or sales support roles.

- Strong verbal and written communication skills.

- Proficiency in MS Excel and Google Sheets.

- Ability to multitask and meet deadlines effectively.

Key Competencies

- Team Collaboration

- Problem Solving

- Time Management

- Customer Focus

- Data Accuracy