Secretary / Executive Assistant

About the Role

We’re looking for a highly organized Executive Assistant to support senior leadership. You’ll own diary management, multiple tasking, and all digital work to keep things running smoothly. 

Key Responsibilities

1. Diary & Calendar Management

- Manage and prioritize exec diary: meetings, travel, calls, and commitments

- Proactively resolve scheduling conflicts and find optimal times

- Prepare briefing notes and agendas ahead of meetings

2. Multiple Tasking & Admin Support

- Handle emails, calls, and correspondence with professionalism and discretion

- Coordinate projects across teams and track deadlines

- Arrange travel, accommodation, and expense claims

- Prepare reports, presentations, and documents

3. Digital Work & Tools

- Manage digital files: Google Drive / OneDrive / Dropbox organization

- Create decks, docs, and sheets. Basic Canva/design is a plus

- Maintain digital contact lists and databases

- Research, online admin, and follow-ups

What We’re Looking For

- Experience: 2+ years as an EA, PA, or in a fast-paced admin role

- Industry Background: Ideally experience in Real Estate or HR — familiarity with property processes, client handling, recruitment, onboarding, or HR systems is a plus

- Skills: 

  - Exceptional organization and diary management

  - Strong multi-tasking and prioritization under pressure  

  - Proficient in MS Office, Google Workspace, and digital collaboration tools

  - Excellent written + verbal communication

  - High attention to detail and confidentiality

- Traits: Proactive, calm under pressure, problem-solver, discreet

Nice to Have

- Experience supporting C-level executives

- Basic social media to manage LinkedIn and insta