Executive Assistant

Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Summary Provides high-level administrative support to senior executives, managing complex calendars, coordinating meetings, handling confidential information, and serving as a key liaison between executives and internal/external stakeholders. Acts as a strategic partner to ensure efficient operations and seamless communication flow.

Key Responsibilities

Administrative Management Manage complex executive calendars, scheduling meetings across multiple time zones and coordinating with various stakeholders. Handle travel arrangements including flights, accommodations, and detailed itineraries. Prepare expense reports and process invoices with attention to accuracy and compliance.

Communication and Correspondence Screen and prioritize phone calls, emails, and correspondence. Draft professional communications on behalf of executives including emails, letters, and presentations. Serve as primary point of contact for internal teams and external clients, maintaining professional relationships.

Meeting and Event Coordination Organize and coordinate executive meetings, including agenda preparation, room booking, catering, and technology setup. Take detailed meeting minutes when required and distribute follow-up action items. Plan and execute special events, client meetings, and corporate functions.

Project Support Assist with special projects and initiatives as assigned, including research, data compilation, and presentation preparation. Track project timelines and deliverables, providing regular updates to executives. Coordinate cross-functional team activities and communications.

Confidential Information Management Handle sensitive and confidential information with the highest level of discretion and professionalism. Maintain organized filing systems both physical and digital. Ensure compliance with company policies regarding information security and data protection.

Qualifications Bachelor's degree preferred or equivalent combination of education and experience. Minimum 5-7 years of executive assistant experience, preferably in professional services or real estate industry. Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook. Experience with SharePoint and other collaboration platforms preferred.

Skills and Competencies Exceptional organizational and time management skills with ability to prioritize multiple tasks effectively. Outstanding written and verbal communication skills with professional phone manner. Strong attention to detail and accuracy in all work products. Ability to work independently with minimal supervision while maintaining team collaboration. Flexibility to adapt to changing priorities and work demands.

Additional Requirements Ability to maintain confidentiality and exercise sound judgment. Professional demeanor with excellent interpersonal skills. Willingness to work flexible hours as business needs require. Travel coordination experience and understanding of corporate travel policies preferred.

Location:

On-site –Pune, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.