Event Planner / Manager

Job Title: Event Manager / Event Planner

Location:

Mumbai, Maharashtra

Department:

Events, Entertainment & Experiential Marketing Division

Employment Type:

Full-Time / Part Time / Freelancer

About the Role

We are seeking an energetic, creative, and result-oriented Event Manager / Planner to lead the planning and execution of premium corporate events, exhibitions, award ceremonies, luxury brand activations, influencer events, entertainment shows, conferences, business summits, weddings, and experiential marketing campaigns.

The candidate will be responsible for complete event lifecycle management—from client acquisition and concept development to sponsorship coordination and successful on-ground execution.

Key Responsibilities

Event Planning & Execution

• Plan and execute high-quality events across Mumbai and other major cities.
• Manage end-to-end event operations including venue selection, logistics, production, hospitality, registration, security, and guest management.
• Coordinate stage design, audio-visual production, LED walls, lighting, entertainment, and technical requirements.
• Execute conferences, exhibitions, trade shows, luxury events, celebrity appearances, influencer meetups, product launches, and award functions.
• Ensure flawless event delivery within budget and timelines.

Client Relationship Management

• Meet corporate clients, brands, educational institutions, and event partners.
• Understand client objectives and develop customized event solutions.
• Prepare presentations, proposals, budgets, and event concepts.
• Build long-term client relationships and generate repeat business.

Sponsorship & Partnership Development

• Assist in identifying sponsors and strategic partners.
• Coordinate with brands, exhibitors, media houses, and promotional partners.
• Manage sponsorship deliverables and partner benefits.

Celebrity & Influencer Coordination

• Coordinate with artists, influencers, speakers, celebrities, and talent agencies.
• Manage hospitality, travel, accommodation, contracts, and performance schedules.
• Ensure smooth backstage and VIP management.

Vendor & Production Management

• Develop and maintain a network of reliable vendors and service providers.
• Negotiate pricing and service agreements.
• Monitor production quality and event deliverables.

Team Leadership

• Lead event coordinators, promoters, volunteers, and production teams.
• Conduct planning meetings and event rehearsals.
• Ensure effective communication among all stakeholders.

Marketing & Promotions

• Support digital marketing and social media campaigns.
• Coordinate event promotions with PR agencies and media partners.
• Assist in content planning and audience engagement activities.

Budget Management

• Prepare and manage event budgets.
• Track expenses and maximize profitability.
• Ensure timely vendor payments and financial reporting.

Required Skills

• Excellent communication and presentation skills.
• Strong negotiation and networking abilities.
• Event budgeting and project management expertise.
• Vendor and stakeholder management experience.
• Ability to work under pressure and manage multiple events simultaneously.
• Leadership and problem-solving capabilities.
• Knowledge of event technologies and digital marketing platforms.

Preferred Qualifications

• Bachelor’s Degree in Event Management, Hospitality, Marketing, Media, Business Administration, or related field.
• 3–10 years of experience in event management, exhibitions, hospitality, entertainment, or experiential marketing.
• Experience working with corporate clients, luxury brands, celebrities, influencers, or large-scale public events is highly preferred.

Additional Responsibilities

• Travel across India for event planning and execution.
• Attend networking events and industry conferences.
• Develop new event concepts and business opportunities.
• Support expansion of the company’s event portfolio.

Key Performance Indicators (KPIs)

• Revenue generated from events and sponsorships.
• Number of successful events delivered.
• Client satisfaction and retention rate.
• Sponsorship acquisition and partner engagement.
• Budget adherence and profitability.
• Growth of business relationships and strategic partnerships.

Compensation & Benefits

• Attractive Fixed Salary
• Performance-Based Incentives
• Event Completion Bonus
• Travel & Accommodation Reimbursement
• Professional Development Opportunities
• Career Growth into Senior Event Leadership Roles

Ideal Candidate

A highly motivated event professional with strong industry connections, capable of managing premium corporate, entertainment, hospitality, exhibition, startup, technology, and luxury lifestyle events while delivering exceptional experiences for clients and attendees.