Associate Administrator - Office and Facility Management

Associate Administrator

About Us:

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Key Responsibilities

• Oversee daily office administration and facility operations.
• Coordinate and manage vendors for housekeeping, security, cafeteria, transportation, maintenance, and other support services.
• Monitor office infrastructure and ensure timely maintenance and repairs.
• Manage procurement of office supplies, stationery, and administrative consumables.
• Maintain records of company assets, inventory, and vendor contracts.
• Process purchase requests, invoices, and vendor payments while ensuring cost control.
• Support employee onboarding and exit formalities related to administration and asset management.
• Coordinate travel, accommodation, and transportation arrangements for employees and visitors.
• Ensure compliance with workplace safety standards, company policies, and statutory requirements.
• Handle employee queries related to facilities and administrative services.
• Generate administrative reports, maintain documentation, and support audits when required.
• Assist in organizing company events, meetings, training programs, and employee engagement initiatives.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, or any relevant discipline.
• 3–5 years of experience in General Administration, Facilities Management, or Office Operations.
• Strong knowledge of vendor management, facility operations, and office administration.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication, coordination, and stakeholder management skills.

Preferred Skills

• Experience handling facility-related budgets and vendor contracts.
• Knowledge of asset management and procurement processes.
• Ability to manage multiple priorities and work independently.
• Strong problem-solving and organizational skills.

Key Competencies

• Facility & Office Management
• Vendor Management
• Procurement & Asset Management
• Documentation & Compliance
• Communication & Coordination
• Problem Solving
• Time Management
• Stakeholder Management

Experience

• 3–5 Years

 

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. ​

Company:

Bw Corporate Gcc

Experience Level

Mid Level