Private Equity Fund Administration Associate

Closed Ended Private Equity

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Private Equity Closed Ended- Profile Overview:

Associates/Senior Associates/Assistant Vice Presidents

Role will include the administration of any services pursuant to Administration Agreements in respect of portfolio of Private Equity Funds.

Main Responsibilities:

• Should act as a Subject matter expert of the underlying PE dealing process imparting training if needed, command on key areas of the process and taking lead in transitions and migrations if needed
• Being an SME should be capable enough to find out the root cause of errors and provide solutions accordingly
• Should able to involve in reviewing aspects of different sub activities aligned to PE dealing 
• Acting as a primary contact for day-to-day contact with clients and other fund participants and able to establish a rapport with Local office managers
• Good understanding of Fund Setup, Investor Setup, Company Setup, Contacts and circulation list updates over investor portal
• Investigation of Investors Subscription & redemption documents
• Should have expertise and understanding over linking, updating and deleting of investors, contacts, address and bank wire details to the funds over investor portal
• Should have fair understanding of reading invoices and processing payments through payment platforms
• Initiating and maintaining tracker for Capital Call transactions
• Performing Mail Merge activity to send Financial Notices / Statements to the Investors
• Performing activities related to Capital Call notices, PCAPs, Distribution letters & K1’s
• Ensure adherence to the Legal and Compliance teams while reviewing the wire instructions
• Expected to work Closely with Onshore counterpart on individual Funds aligned
• Must have hands-on on any of Investor based /fund based applications
• Reviewing and processing of Management / Performance fees and incentive fees
• Need to have the basic understanding of Excel and the formulas like V-lookup, H-lookup match, index and IF functions etc.

Should understand the below set activities/skillsets:

• Hands-on Fund Setup, Investor Setup, Company Setup, Contacts and circulation list updates over investor portal
• Investigation of Investors Subscription & redemption documents
• Should have expertise and understanding over linking, updating and deleting of investors, contacts, address and bank wire details to the funds over investor portal.
• Need to have the basic understanding of Excel and the formulas like V-lookup, H-lookup match, index and IF functions etc
• Initiating of Capital Call Transactions
• Performing Mail Merge activity to send Financial Notices / Statements to the Investors.
• Performing activities related to Capital Call notices, PCAPs, Distribution letters & K1’s

Education:

• MBA, M.Com and B.Com

Desired Qualifications:

• Working knowledge of Investor based /fund based applications (or other Private Equity system)
• Private equity / Real estate fund administration experience

• Minimum 1-15 years of experience in Private equity / Real estate fund
• Experience in reviewing of Subscription documents and other financial statements
• Excellent communication skills and expert in English (verbal and written)
• A good team player who is able to manage individual responsibilities with less supervision
• Sound knowledge of Microsoft Applications (Excel, Word)
• Self-motivated and diligent individual who is driven to meet deadline

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.