Secretary / Executive Assistant

Position: Personal Assistant (PA) to Life & Parenting Coach

Location: Gandhinagar (Hybrid/On-site)

Employment Type: Full-time

About the Role

We are looking for a proactive, organized, and trustworthy Personal Assistant who can manage day-to-day operations, schedules, communication, and coordination, allowing the coach to focus on coaching, training, and business growth.

Key Responsibilities

Administrative Support

* Manage daily calendar, appointments, and meetings.

* Schedule coaching sessions, workshops, and events.

* Handle emails, WhatsApp messages, and follow-ups.

* Organize files, documents, and reports.

Client Management

* Coordinate with coaching clients.

* Send reminders and follow-up messages.

* Maintain client database and records.

* Ensure smooth onboarding of new clients.

Social Media & Content Support

* Coordinate with designers and video editors.

* Upload and schedule social media posts.

* Manage content calendar.

* Reply to basic social media inquiries.

Event & Workshop Coordination

* Manage registrations.

* Coordinate venue, vendors, and participants.

* Prepare presentations and training materials.

* Ensure smooth execution of workshops.

Business Operations

* Track daily tasks and priorities.

* Prepare meeting notes and action items.

* Coordinate with team members and vendors.

* Maintain expense records and invoices.

Personal Assistance

* Manage travel bookings.

* Handle personal appointments when required.

* Assist in planning daily routines.

* Keep track of important deadlines.

Required Skills

* Excellent communication in Gujarati, Hindi, and basic English

* Strong organizational and multitasking abilities

* Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)

* Knowledge of Microsoft Office

* Familiarity with Canva, ChatGPT, and AI tools (preferred)

* Basic social media management skills

* Attention to detail and confidentiality

Qualifications

* Graduate in any discipline.

* 1–3 years of experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator (preferred).

* Freshers with exceptional organizational skills may also apply.

Personal Qualities

* Honest and trustworthy

* Positive attitude

* Excellent time management

* Quick learner

* Solution-oriented

* Professional and well-organized

* Ability to work independently

Working Hours

* Full-time (Monday–Saturday)

* Flexible during workshops and events.

How to Apply

Interested candidates can send their resume along with a brief introduction via WhatsApp or email.