Executive Assistant to CEO / CXO

Executive Assistant

Responsibilities

Executive Assistant

Business Coordination & Strategic Support:

Collaborate with the CEO, Business Head, CFO Office, and Project Development Teams on key business initiatives.

Conduct discussions and follow-ups with internal and external stakeholders to ensure timely deliverables.

Perform data research, analysis, and interpretation to assess the impact of projects on business outcomes.

Support financial planning by assisting in the closure of books and finalization of periodic financial statements.

Identify cost optimization opportunities in inventory management, contract accounting, and overheads.

MIS & Data Analysis:

Gather, analyze, and present data to support decision-making.

Prepare and review MIS reports, business updates, and project performance reports.

Conduct comparable analysis and market research to provide strategic insights.

Create presentations and reports for the Senior Leadership Team.

Calendar & Schedule Management:

Effectively manage and prioritize the CEO’s schedule, ensuring optimal time utilization.

Organize meetings, prepare minutes of meetings (MOM), and follow up on action items.

Plan and coordinate business trips, including scheduling appointments, travel bookings, and itinerary planning.

Administrative & Secretarial Support:

Handle email correspondence, letter drafting, and communication on behalf of the CEO.

Oversee event management, meeting arrangements, and administrative tasks.

Manage payment follow-ups, vouchers, and processing of bills/expenses.

Stakeholder & Liaison Management:

Act as the point of contact between the CEO and internal/external stakeholders.

Ensure seamless communication and coordination across all business functions.

Work closely with key personnel at the Group level to drive alignment and execution of business goals.

Process Improvement & Execution:

Develop structured workflows to streamline business operations.

Support in monitoring key projects and ensuring alignment with business objectives.

Proactively flag risks and propose mitigation strategies for business challenges.

Key Stakeholders - Internal

Business Heads and Functional Heads

Other Teams - Legal, Finance, HR, Project, Sales and Marketing

Key Stakeholders - External

Consultants & Advisors

Group Companies

Suppliers & Vendors

Qualifications

Educational Qualification:

B.E (Civil) and MBA

Work Experience (Range of years):

5-7 Years

Preferred Industry:

Experience, in Handling EA Role to CEO/CXO's. Proficient in Microsoft Office suite

Experience in managing multiple priorities, administrative coordination, and logistics.