Associate Manager - MTPOE (Planning)

Associate Manager - MTPOE (Planning)

Responsibilities

Lead Inventory and Budget

Inventory Management and Planning:

Execute inventory planning as per overhauling requirements to facilitate timely procurement from external vendors within budget constraints, ensuring optimal stock levels for operational efficiency.

Monitoring running inventory that is consumed regularly and ensuring availability for uninterrupted operations.

Manage Capitalized Inventory, including high-value items that are essential for major breakdowns but are consumed less frequently.

Identify obsolete inventory items and plan their removal in consultation with O&M to optimize resource utilization.

Operational Excellence:

Execute financial asset verification and implementation, ensuring accuracy and accountability in asset management.

Initiate Note for Approvals (NFA) at the department/station level to streamline the approval process.

Act as an Internal Finance Controller, coordinating with departments to gather data and submit for Finance approvals based on a defined checklist.

Prepare Service Entry Sheets to ensure accurate recording of services rendered.

Inventory Tracking and Reporting:

Monitor Non-Moving Inventory (NMI), prepare provisions (quarterly), execute transfer of NMI to other plants and provide management updates on NMI status and consumption patterns.

Conduct vital item availability tracking on a weekly basis to ensure immediate response capabilities in case of breakdowns.

Supervise the PR/PO process, including monitoring, follow-ups with the Techno Commercial for PR to PO conversion, and ensuring timely delivery of items.

Engage in planning for the procurement of indigenous spares by coordinating with relevant departments.

Regularly update inventory levels and communicate with departments to request consumption details and facilitate the raising of POs.

Carry out screening of purchase requisition (PR) items.

Budget and Financial Oversight:

Coordinate with the maintenance teams to gather and consolidate inputs on budgetary requirements for the year and share with Section Head for review..

Monitor Opex consumption for existing projects and Capex consumption for new initiatives, providing insights for financial planning.

Upload Capex expenditure reports into the system, coordinate approvals with Finance based on Work Breakdown Structure (WBS), and ensure CEO approvals for Capex when necessary.

Monitor PR/PO tracking for the year by departments and manage non-compliances/deviations in Capex Expenditure Reports (CER).

Manage the timely completion of projects based on Capex within the defined timelines.

Carry out variance analysis for CAPEX, OPEX and procurement budget.

Business Sustainability:

Implement and Follow IMS, AWMS, DISHA and CHETNA guidelines within the department.

Prioritize the safety of personnel and equipment by enforcing proper training and adherence to safety protocols.

Manage inventory manuals and implement updates to maintain compliance with industry standards and best practices.

Implement and oversee safety processes, including participation in Safety meetings to promote a culture of safety within the organization.

Facilitate different audits and ensure compliance with audit requirements.

Digitization and Automation:

Execute comprehensive digitization strategies to optimize operational efficiency across inventory and budget management.

Implement automation solutions to support overall organizational goals and strategies.

Implement process and system improvements by adopting newer technologies and innovative ideas to enhance operational workflows.

Facilitate the digitization of inventory tracking and budget reporting processes to improve accuracy and accessibility of data.

Key Stakeholders - Internal:

Stores

Techno Commercial

Operations & Maintenance

ENDORSE - (HO)

Key Stakeholders - External:

Auditors

Qualifications

Educational Qualification:

BE/B.tech or equivalent degree.

Work Experience (Range of years):

8+ years of experience in inventory management, budgeting, and financial oversight within an operational setting.

Preferred Industry:

Experience in manufacturing, energy, utilities, or related industries with a focus on inventory control and financial management.