Senior Administration Officer

Senior Officer - Administration

Responsibilities

1. Facility & Infrastructure Management

• Ensure upkeep and maintenance of plant buildings, offices, utilities, roads, gardens, and common areas.
• Coordinate preventive and breakdown maintenance activities through vendors.
• Monitor plant infrastructure and ensure uninterrupted administrative support services.
• Manage office space allocation, asset tracking, and workplace readiness.  

2. Housekeeping, Canteen & Welfare

• Supervise housekeeping agencies and maintain cleanliness standards across the plant.
• Monitor canteen operations, food quality, hygiene, and employee satisfaction.
• Ensure availability of drinking water, sanitation facilities, and employee welfare amenities.
• Conduct periodic audits and implement corrective actions.  

3. Security & Visitor Management

• Manage security agencies, access control systems, CCTV monitoring, and gate operations.
• Ensure compliance with security protocols and visitor management procedures.
• Coordinate VIP visits and customer visits.  

4. Transport & Travel Management

• Manage employee transportation, hired vehicles, and route optimization.
• Monitor vehicle utilization, GPS tracking, fuel consumption, and vendor performance.
• Llogistics arrangements for official visits.  

5. Vendor & Contract Management

• Identify, onboard, and manage service providers for housekeeping, security, transport, and facility services.
• Monitor contractor performance against SLAs and ensure timely bill certification.
• Support procurement activities and cost optimization initiatives.  

6. Compliance & Liaison

• Ensure compliance with Factory Act provisions related to welfare and administrative services.
• Coordinate inspections by statutory authorities and maintain records.
• Support labour law compliance related to contract manpower and service providers.
• Liaise with local government bodies and external agencies as required.  

7. Budget & Cost Control

• Prepare and monitor administration budgets (OPEX/CAPEX).
• Process purchase orders, invoices, and vendor payments through SAP.
• Drive cost-saving and efficiency improvement initiatives.  

8. Township & Employee Engagement Support

• Coordinate township accommodation allotment and maintenance support.
• Support employee welfare programs, festivals, sports events, and engagement initiatives.
• Address employee grievances related to administration services.  

Skills Required

• Facility & Vendor Management
• Contract Labour Management
• Budgeting & Cost Control
• SAP/MS Office
• Security & Transport Administration
• Communication & Stakeholder Management
• Problem Solving & Negotiation Skills
• Knowledge of Labour Laws and Factory Administration

Key KPIs

• Housekeeping & Hygiene Compliance Score
• Security Incident-Free Operations
• Canteen Satisfaction Index
• Transport Availability & Utilization
• Vendor SLA Compliance
• Budget Adherence
• Audit & Compliance Closure Rate
• Employee Satisfaction with Admin Services

Qualifications

• Graduate in any discipline; MBA/PGDM (HR/Admin) preferred.
• 5–8 years of experience in Plant Administration, Facility Management, or Industrial Administration.
• Experience in manufacturing, renewable energy, power, or heavy engineering industry preferred.