Import Documentation Executive

Job Summary:

We are looking for a responsible and detail-oriented Import Documentation Executive to handle all import-related documentation, coordination, and compliance activities. The candidate will ensure smooth clearance of shipments by coordinating with suppliers, shipping lines, CHA, freight forwarders, banks, and internal departments while maintaining accurate documentation and timely processing.

Key Responsibilities:

• Prepare, verify, and maintain import documentation such as:
• Bill of Entry
• Commercial Invoice
• Packing List
• Bill of Lading / Airway Bill
• Certificate of Origin
• Insurance Documents

1. Coordinate with overseas suppliers for shipment documents and dispatch schedules.
2. Follow up with CHA, freight forwarders, shipping lines, and transporters for timely clearance and delivery.
3. Ensure compliance with customs regulations, DGFT norms, and company policies.
4. Track shipment status and update internal teams regularly.
5. Handle duty calculations, HS Code verification, and documentation for customs clearance.
6. Coordinate with banks for import remittances, and related documentation.
7. Maintain records of import shipments, invoices, and logistics expenses.
8. Resolve discrepancies in shipment or documentation promptly.
9. Prepare MIS reports related to imports and shipment status.

Required Skills:

• Good knowledge of import procedures and shipping documentation.
• Familiarity with customs clearance processes and DGFT regulations.
• Proficiency in MS Excel, Word, and email communication.
• Strong coordination and follow-up skills.
• Good communication and negotiation abilities.
• Attention to detail and ability to work under deadlines.