Secretary / Executive Assistant

Key Responsibilities

Operational Firefighting & Problem Solving·      

 Act as the primary point of contact for resolving urgent operational challenges.

·       Coordinate with cross-functional teams to ensure smooth business operations.

·       Identify issues proactively and implement effective solutions.

·       Handle crisis situations with professionalism and composure.

Executive & Administrative Support·       

Manage the Director's calendar, meetings, appointments, and travel schedules.

·       Prepare meeting agendas, presentations, and maintain records.

·       Draft and manage official communications, reports, and correspondence.

·       Maintain organized physical and digital filing systems.

Client & Brand Management·       

Coordinate with clients, suppliers, and business partners.

·       Assist in managing relationships with key clients and brands.

·       Prepare client presentations and ensure timely follow-ups.

Project Management & Coordination·       

Support planning and execution of projects related to distribution, manufacturing, and retail operations.

·       Track project timelines and ensure timely completion of deliverables.

·       Coordinate with internal teams and external stakeholders.

Operational Assistance· 

      Support day-to-day business operations.

·       Assist in inventory tracking, supply chain coordination, and production schedules.

·       Prepare operational and performance reports for management review.

Research & Reporting·       

Conduct market research and competitor analysis.

·       Identify new business opportunities and market trends.

·       Prepare MIS reports, business analyses, and presentations.

Special Projects & Strategic Support·       

Support the Director in launching new products, brands, and business initiatives.

·       Handle confidential information with complete discretion.

·       Recommend process improvements and support strategic planning.

Candidate Requirements Educational Qualification·       

MBA in Business Administration, Marketing, Operations, or a related discipline (Mandatory).

Experience·       

Minimum 3 to 4 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.

·       Experience in distribution, manufacturing, retail, FMCG, or consumer electronics industries will be preferred.

Skills Required·       

Strong analytical and problem-solving skills.

·       Excellent verbal and written communication skills.

·       Exceptional organizational and multitasking abilities.

·       Proficiency in MS Office Suite and Google Workspace.

·       Ability to maintain confidentiality and professionalism.

·       Knowledge of project management tools will be an added advantage.