HR Admin Executive

JOB PROFILE

HR, Admin & Accounts Executive

Azad Mithai Pvt. Ltd. — A Multi-Functional Role Supporting Operations, People & Finance

POSITION DETAILS

Job Title

HR, Admin & Accounts

Executive

Department

Corporate / Operations

Reports To

Director — Kunal Rochwani

Location

Relief Road Restaurant &

Sanand GIDC Factory, Ahmedabad

Employment

Type

Full-Time, Permanent

Working

Hours

Monday to Saturday, 9:00 AM

– 7:00 PM | Sunday Off

Probation

Period

6 Months

ROLE OVERVIEW

This is a combined, multi-functional role designed for a proactive and organized individual who can independently handle human resources, day-to-day administration, personal assistance to the Director, and basic accounting tasks. The Executive will serve as a single point of contact for internal office operations, employee management, and routine accounts entries — ensuring the organization runs smoothly across its restaurant and manufacturing verticals.

KEY RESPONSIBILITIES

AREA

RESPONSIBILITIES

HR Human Resources

•    

Drive end-to-end hiring

across all verticals of Azad Mithai (restaurant, factory, catering, exports)

— sourcing, screening, interviewing, and closing candidates

•    

Identify internal

talent within the business for role changes, promotions, or cross-functional

moves — connecting the right people to the right opportunities within Azad

Mithai

•    

Proactively reach out

to strong candidates working in other companies — build relationships, pitch

the Azad Mithai opportunity, and convince them to consider joining us

•    

Research and maintain

an up-to-date salary benchmark for every role in the company — track what the

market is paying and ensure Azad Mithai stays competitive

•    

Own and manage the

hiring budget — negotiate offers within approved salary bands, avoid

overpaying or underpaying, and flag any misalignment to the Director

•    

Handle onboarding,

induction, and documentation for new joiners; maintain employee records —

joining documents, contracts, ID proofs, and personal files

•    

Build and maintain a

live pipeline of candidates across key roles — cook, catering supervisor,

accounts executive, factory staff, export coordinator — so positions are

filled fast when they open

•    

Draft HR letters —

offer, appointment, confirmation, warning, relieving, experience; support ESI

and PF enrollment and related compliance paperwork

•    

Track hiring progress,

time-to-fill, offer acceptance rate, and salary spend — report to Director

monthly with a clear hiring dashboard

Admin Administration

•    

Manage day-to-day

office supplies, stationery, and vendor coordination

•    

Handle courier,

dispatch, and physical documentation filing

•    

Coordinate with

housekeeping, security, and facility-related vendors

•    

Maintain physical and

digital filing systems (hard copies + Google Drive)

•    

Manage canteen, travel

bookings, and accommodation arrangements for staff

•    

Liaise with government

departments, GIDC office, FSSAI, and municipal bodies as directed

•    

Maintain a register of

assets, equipment, and AMC schedules

•    

Track utility bills

(electricity, water, internet) and coordinate timely payment

•    

Support factory

operations admin at Sanand GIDC as required

PA Personal Assistance

•    

Manage Director's

calendar, appointments, and meeting schedules

•    

Draft, send, and follow

up on emails and WhatsApp messages on behalf of the Director

•    

Prepare meeting notes,

action items, and follow-up trackers

•    

Coordinate with

vendors, clients, and government contacts on Director's behalf

•    

Handle travel bookings,

hotel reservations, and logistics for Director's trips

•    

Prepare documents,

presentations, and reports as required

•    

Screen and prioritize

incoming calls, messages, and requests

•    

Handle confidential

information with complete discretion

Accounts Basic Accounts

•    

Prepare GST invoices /

sales bills using Tally or Petpooja as applicable

•    

Post day-to-day voucher

entries: receipts, payments, and journal entries

•    

Maintain petty cash

register and reconcile daily cash balance

•    

Track vendor bills,

match with purchase orders / challans, and follow up on payments

•    

Assist in monthly bank

reconciliation

•    

Maintain a tracker for

salary advances, staff loans, and recoveries

•    

Coordinate with the CA

for TDS, GST filings, and document submissions

•    

File and organize all

bills, invoices, and financial documents — both physical and digital

QUALIFICATIONS & EXPERIENCE

Education

•     Bachelor's degree in Commerce (B.Com), Business Administration, or related field

•     Diploma or certification in HR Management is an added advantage

Experience

•     Minimum 2–4 years of experience in a combined HR / Admin / Accounts role

•     Prior experience in an FMCG, food manufacturing, or hospitality company preferred

•     Exposure to small-team or SME environments — adaptable to multi-tasking

Technical Skills

•     Proficient in Tally ERP 9 / TallyPrime for basic voucher entry and billing

•     Working knowledge of MS Excel, MS Word, and Google Sheets / Drive

•     Familiarity with Petpooja POS or any restaurant billing software is a plus

•     Comfortable with WhatsApp Business, email communication, and basic internet research

•     Knowledge of ESI, PF, TDS, and GST processes at a working level

KEY COMPETENCIES & TRAITS

Organized

& Detail-Oriented

Maintains

accurate records and handles multiple tasks without letting things slip

Proactive

& Self-Driven

Takes

initiative, follows up independently, and does not wait to be told for every

step

Discreet

& Trustworthy

Handles

confidential HR and financial data with full integrity and professionalism

Strong

Communicator

Communicates

clearly in English and Gujarati/Hindi; professional tone in emails and calls

Flexible

& Multi-Tasking

Comfortable

switching between HR, admin, and accounts tasks across the day

Numerically

Accurate

Accurate

in billing, petty cash, and data entry — catches discrepancies before they

escalate

PREFERRED CANDIDATE PROFILE

•     Female or Male candidate welcome; preference for candidates within Ahmedabad city

•     Languages: Gujarati (must), Hindi (must), English (working proficiency preferred)

•     Two-wheeler preferred for occasional inter-location travel (Relief Road to Sanand factory)

•     Stable work history — candidates with consistent tenure at prior employers preferred

•     Family-oriented, sincere, long-term commitment expected with the organization

COMPENSATION & BENEFITS

CTC Range

₹20,000 – ₹25,000 per month

(based on experience and suitability)

Salary Mode

Bank transfer by 7th of each

month

Festival

Bonus

Diwali bonus as per company

policy; additional recognition for festival duty

Festival

& Holiday Duty

Presence required on major

festivals (Diwali, Navratri, Uttarayan, etc.); on-call availability on public

holidays when business needs arise; prior notice will be given wherever

possible

Perks &

Benefits in Kind

Company-provided: Laptop for

official work • Mobile phone / SIM for business use • Meals provided during

duty hours and on festival / holiday working days

Salary

Account

Maintained with designated

bank — documentation supported

Growth Path

Performance review at 12

months; scope for expanded responsibilities

KEY PERFORMANCE INDICATORS (KPIS)

Performance of this role will be reviewed on:

•     Open positions filled within target timelines — no role stays vacant beyond 30 days without a valid reason

•     Salary benchmark updated every quarter — every offer made is within 5% of market rate for that role and city

•     Hiring budget tracked and reported monthly — total salary cost of new hires stays within approved budget

•     Active candidate pipeline maintained — minimum 3 strong candidates per open role ready at any time

•     Director’s calendar and follow-up tracker maintained with zero missed actions; accounts entries and billing completed within 24 hours

•     At least 2 external hires per quarter sourced through direct outreach to candidates currently employed elsewhere

•     New joiner onboarding and documentation completed within 3 days of joining; 90-day retention rate of new hires above 85%

AUTHORISED BY

Kunal Rochwani

Director, Azad Mithai Pvt. Ltd.

Date:

___________________

Signature: ___________________________

Company Seal