Finance Manager

Department: Finance, Accounts & Business Control

Location: Patna Head Office (with project-site visits as required)

Reporting To: Managing Director / Director – Projects

Supervises: Senior Accountant & Junior Accountant (both direct reports)

Employment Type: Full-Time, Permanent

Experience: 8 – 14 Years in construction / infrastructure / real estate finance

Qualification: CA / ICWA / MBA (Finance) — Qualified or Finalist preferred

CTC Band: Negotiable — commensurate with experience and qualifications 

ROLE OVERVIEW 

The Finance Manager will lead BUILTX's finance function end-to-end, serving as the primary interface between the finance team and senior management. The role combines team leadership with high-level financial planning, project cost governance, banking and treasury management, and business partnership across active construction and real estate projects. The FM is expected to elevate financial discipline, deliver timely and accurate MIS to the management, and proactively contribute to project and business decisions through financial insight.

KEY RESPONSIBILITIES 

1.   Finance Team Leadership & Quality Control 

•     Lead, guide, and appraise the Senior Accountant and Junior Accountant; set clear KPIs and review work quality on an ongoing basis.

•     Review and approve all financial entries, vouchers, payment instructions, and statutory filings prepared by the team before submission or payment.

•     Ensure accurate allocation of costs to the correct project, cost centre, and account head — correct and escalate any misclassification promptly.

•     Establish and enforce month-end closing checklists, timelines, and standard operating procedures for the finance team.

•     Identify skill gaps in the team and recommend training; act as the escalation point for all finance-related queries from junior staff.

•     Ensure segregation of duties and approval hierarchies are maintained within the team at all times.

2.   Financial Planning, Budgeting & MIS Reporting 

•     Prepare and own the annual financial budget for each project and for the company overall; track actuals vs. budget monthly.

•     Produce and present a monthly MIS pack to the Managing Director covering: revenue, cost, margin, cash position, receivables, payables, and statutory compliance status.

•     Prepare project-wise profit & loss statements and segment-level financial performance reports for management review.

•     Develop rolling cash flow forecasts (13-week and monthly) and alert management to liquidity risks in advance.

•     Maintain a financial calendar covering all filing deadlines, payment due dates, audit dates, and compliance milestones.

•     Provide ad-hoc financial analysis and scenario modelling to support business decisions 

3.   Project Finance & Cost Governance 

•     Own the financial governance across all active construction projects — budget, cost-to-complete, margin, billing cycle, and cash recovery.

•     Review and approve all client billing submissions (RA Bills, PPC, milestone invoices); ensure rates, quantities, and contractual terms are correctly applied.

•     Oversee retention money management — correct deduction by clients, timely release on completion, and our deductions from subcontractors.

•     Review extra/additional work variations from a financial standpoint; ensure all approved variations are captured in billing and cost records.

•     Evaluate subcontractor bills presented by the Senior Accountant before FM sign-off; ensure back-to-back clauses and advance adjustments are applied correctly.

•     Maintain a consolidated contract register covering contract value, amendments, billed-to-date, outstanding, and retention position for each project.

•     Conduct monthly project cost reviews with Project Managers to align financial and site records; identify and explain cost variances.

4.   Statutory Compliance Oversight & Audit 

•     Oversee and own all statutory compliance — the FM is accountable; the accountants are the executors.

•     Review and approve GST returns (GSTR-1, GSTR-3B, GSTR-9) and ITC reconciliations prepared by the team before filing; handle complex input tax credit (ITC) issues and GST on works contracts.

•     Review TDS workings (194C, 194J, 194I, 194Q etc.) and ensure correct deduction; approve Form 26Q / 27Q before filing.

•     Manage Labour Cess compliance at a strategic level — ensure project-wise cess liability is correctly computed, deposited, and reported; liaise with BOCW authorities as required.

•     Lead all statutory audits, tax assessments, and departmental proceedings; engage and brief the company's auditors, tax consultants, and legal advisors.

•     Own the preparation of annual financial statements (P&L, Balance Sheet, Cash Flow Statement) and coordinate with statutory auditors for timely completion.

•     Ensure RERA-compliant financial disclosures for applicable real estate development projects.

5.   Banking, Treasury & Fund Management 

•     Manage banking relationships — maintain OD/CC facilities, negotiate credit limits, and ensure collateral/guarantee conditions are tracked.

•     Monitor and optimise fund utilisation across projects to avoid idle funds or liquidity shortfalls.

•     Manage Performance Bank Guarantees (PBG), Security Deposits, Mobilisation Advances, and their timely release or encashment as per contract milestones.

•     Oversee creditor payment scheduling — balance cash flow constraints with subcontractor and vendor relationship health.

•     Approve all outgoing payments above the delegated authority limits set for the accountants.

•     Track inter-project and inter-entity fund transfers; ensure correct accounting treatment.

6.   Business Partnership & Commercial Support 

•     Support the MD and Project Directors in bid/tender financial preparation — model project economics, review quoted rates, assess risk provisions, and validate P&L projections.

•     Review contracts and MoUs from a financial and tax perspective before execution; flag clauses related to payment terms, penalties, retention, and GST applicability.

•     Contribute financial input to land acquisition deals, MoU negotiations, and real estate development agreements.

•     Provide financial due diligence support when evaluating new projects, joint ventures, or subcontractor tie-ups.

•     Collaborate with the Quantity Surveying and Project Management teams to align cost reporting and financial forecasts.

7.   Internal Controls, Governance & Risk Management 

•     Design, document, and enforce internal financial controls across procurement, payroll, subcontractor billing, client billing, and cash disbursement.

•     Conduct or commission periodic internal audits of project accounts, store records, and site-level expenditure.

•     Identify financial risks — contractual, tax, credit, liquidity — and present mitigation plans to management.

•     Maintain a well-organised financial records system: project-wise filing, digital backups, and audit trail documentation.

•     Implement systems or software improvements to enhance accuracy, speed, and control in financial operations.

QUALIFICATIONS & EXPERIENCE 

•     CA (Finalist / Qualified) or ICWA / MBA Finance

•     8+ years of relevant experience

•     Minimum 4 years in construction / infrastructure / real estate sector

•     Proven experience managing a finance team

•     Deep knowledge of GST, TDS, Labour Cess, and project finance

•     Advanced MS Excel — financial models, pivot analysis, dashboards

•     Tally ERP / Busy / equivalent accounting software 

KEY COMPETENCIES 

•  Leadership

•     Team management & development

•     Delegation & accountability

•     Stakeholder communication

•     Decision-making under pressureTechnical / Functional

•     Construction finance & cost control

•     Financial modelling & forecasting

•     Statutory compliance mastery

•     Audit & internal controlsBehavioural

•     Integrity & financial discipline

•     Attention to detail & accuracy

•     Proactive & solutions-oriented

•     Confidentiality & discretion 

KEY PERFORMANCE INDICATORS (What Success Looks Like) 

•     MIS pack delivered to MD by the 5th of every month — accurate, complete, and actionable.

•     Zero statutory filing defaults — all GST, TDS, Labour Cess, PF/ESI submissions on time.

•     Accounts receivable DSO (Days Sales Outstanding) trending downward; overdue receivables flagged within 30 days.

•     Project cost-to-complete forecasts within ±5% of actuals by project completion.

•     Finance team errors and rework instances reducing quarter-on-quarter.

•     Annual statutory audit completed with clean report and no major qualifications.

•     Cash flow forecasts with less than 10% variance against actuals.

WORKING CONDITIONS 

•     Primary base: Patna Head Office, with site visits to project locations across Bihar as required.

•     6 days/week standard; extended availability required during month-end, GST return cycles, audits, or project billing deadlines.

•     Must be comfortable managing a multi-project, multi-client financial environment simultaneously.