Event Planner / Manager

Shangar Decor Limited is looking for a creative, dynamic, and highly organized Event Planner cum Executive Assistant to work closely with the Director and assist in planning and managing weddings, pre-wedding functions, government events, corporate events, exhibitions, conferences, religious events, and large-scale functions.

The ideal candidate should have a strong sense of design and aesthetics, excellent client management and communication skills, and the ability to take an event from initial concept through planning and successful execution.

Key Responsibilities

• Plan and coordinate weddings, destination weddings, pre-wedding functions, social events, corporate events, exhibitions, and government events
• Meet and interact with clients to understand their vision, preferences, budget, and event requirements
• Manage client relationships from the initial inquiry through planning and final event execution
• Develop creative concepts, themes, colour palettes, and décor ideas for weddings and events
• Create professional mood boards, concept boards, décor presentations, and client proposals
• Prepare and deliver presentations to clients and incorporate their feedback into the final concept
• Coordinate wedding functions including Mehendi, Sangeet, Haldi, Wedding, Reception, and other pre-wedding celebrations
• Conduct venue visits and assist with venue layouts, guest flow, décor planning, and event logistics
• Coordinate with designers, decorators, production teams, vendors, artists, caterers, photographers, and other agencies
• Prepare event timelines, production schedules, checklists, budgets, and execution plans
• Follow up with clients and vendors to ensure timely decisions and deliverables
• Supervise on-site event setup and execution to ensure that the final outcome matches the approved concept and presentation
• Assist the Director with meetings, appointments, schedules, client communication, and important follow-ups
• Prepare professional emails, proposals, presentations, and business correspondence
• Maintain Minutes of Meetings (MOM) and ensure timely follow-up on all assigned tasks
• Coordinate with government officials, corporate clients, and other key stakeholders when required
• Maintain confidentiality of sensitive client and business information

Candidate Requirements

• Prior experience in wedding planning, event management, décor planning, or event production is strongly preferred
• Strong creative and aesthetic sense with an understanding of current wedding and event décor trends
• Experience in creating mood boards, concept presentations, and event proposals
• Excellent client servicing and relationship management skills
• Proficiency in PowerPoint, Canva, MS Word, and Excel
• Strong communication skills in English, Hindi, and Gujarati
• Excellent coordination, multitasking, and follow-up abilities
• Presentable, confident, and comfortable interacting with premium clients, families, senior executives, and government officials
• Willing to travel and work flexible hours, including evenings and weekends during events
• Ability to independently manage responsibilities and take ownership of projects from planning through execution

Preferred Candidate: A creative and highly organized professional who can combine wedding and event planning, client servicing, décor conceptualization, mood board and presentation creation, on-ground execution, and executive assistance while working closely with the Director of Shangar Decor Limited.