Office Admin

*Key Responsibilities:*

Job Intake & Tracking

- Collect incoming jobs and allot tags to each item

- Log all incoming jobs in the Incoming Book, recording: company name, job/grade, number of pieces, condition check for damages, and specifications (sides, colour, etc.)

- If the customer is new, collect and record contact number, GST number, address, customer name, and contact person name (in addition to the job details above)

Outgoing & Rework

- Enter all outgoing jobs with full details in the Outgoing Book

- If rework has been flagged by the shop floor supervisor, ensure its completed, and the item is sent back to the customer

Payments & Invoicing

- Record all payments received in a notebook

- Follow up by phone with customers who haven't made payments, and request them

- Enter data into invoice bills accurately

Planning & Coordination

- Prioritize jobs based on customer urgency/need

- Communicate with the supervisor on what needs to be done

Attendance & Payroll

- Collect attendance details and salary information for payroll processing

Reporting

- Submit a daily report covering the above activities

Preferred Qualifications:

- Prior experience with computers (MS Excel/Word, basic data entry) is preferable