Secretary / Executive Assistant

Job Title: Secretary / Executive Assistant (Driving Required)

Department: Administration / Executive Office

Location: Turbhe, Navi Mumbai

Employment Type: Full-Time

Reporting To: Director / Managing Director / CEO

Job Summary

We are seeking a highly organized, proactive, and trustworthy Secretary / Executive Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate should possess excellent communication and organizational skills and must be able to drive a four-wheeler with a valid driving license, as the role involves accompanying the executive to meetings, handling official travel, and managing time-sensitive errands.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
• Handle confidential correspondence, emails, documents, and reports.
• Screen phone calls and visitors, ensuring professional communication.
• Organize business travel, hotel bookings, and travel itineraries.
• Drive the executive to meetings, client visits, airports, events, and other official engagements as required.
• Ensure the assigned vehicle is clean, maintained, and serviced on time.
• Assist in preparing presentations, reports, MIS, and other business documents.
• Coordinate with departments, clients, vendors, and external stakeholders.
• Handle office administration, documentation, and filing systems.
• Manage expense reports, reimbursements, and official records.
• Run official errands, including document collection/submission and banking work when required.
• Maintain complete confidentiality regarding company information and executive matters.
• Perform any additional tasks assigned by management.
• Required QualificationsBachelor's degree in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or Secretary.
• Excellent verbal and written communication skills in English and Hindi (additional regional languages are an advantage).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Excellent organizational, multitasking, and time-management skills.
• Professional appearance and interpersonal skills.
• Ability to work under pressure and maintain confidentiality.

Mandatory Requirements

• Valid LMV (Light Motor Vehicle) Driving License.
• Confident and safe four-wheeler driving skills.
• Willingness to travel locally for official work.
• Clean driving record.
• Flexible working hours whenever business requires.
• Preferred SkillsStrong problem-solving and decision-making abilities.
• Ability to anticipate executive requirements and work independently.
• Professional etiquette and high level of discretion.
• Experience in handling confidential business information.
• Familiarity with administrative procedures and office management.

Compensation & Benefits

• Salary: As per company standards and experience.
• Performance-based incentives/appraisal.
• Paid leave and statutory benefits as applicable.
• Professional growth opportunities.