Civil Engineer

POSITION OVERVIEWWe are looking for a smart, technically strong, highly organized, and technology-oriented Civil Engineer to join our Head Office team.

The ideal candidate will have strong knowledge of Civil Engineering, Construction Project Management, Tendering, Estimation, BOQ Preparation, Rate Analysis, Procurement, Vendor Management, and Project Planning.

The candidate will play a key role in supporting the company’s construction projects from the pre-tender and bidding stage through project execution and completion.

The person should be capable of independently studying tender documents, understanding drawings and specifications, preparing accurate BOQs and estimates, conducting rate analysis, obtaining competitive quotations from vendors and subcontractors, coordinating with the project team, and supporting management in making commercially sound decisions.

The candidate should also be smart, proactive, analytical, and highly comfortable with modern technology and AI tools. The ability to use AI effectively for research, document analysis, estimation support, data analysis, report preparation, drafting, and improving business productivity will be considered a strong advantage.

• KEY RESPONSIBILITIES1. Tender Study & Tender ManagementStudy and analyze complete tender documents, including:
• NIT / Tender Notice
• BOQ
• Technical Specifications
• Drawings
• General Conditions of Contract
• Special Conditions of Contract
• Scope of Work
• Payment Terms
• Completion Schedule
• Qualification Criteria
• Technical and Commercial Requirements
• Identify important contractual, technical, commercial, and financial risks before bidding.
• Prepare a comprehensive Tender Summary / Tender Abstract for management review.
• Highlight critical clauses, exclusions, risks, and special requirements.
• Coordinate with management and technical teams for bid/no-bid decisions.
• Maintain a systematic database of ongoing and upcoming tenders.
• 2. BOQ Preparation & Quantity EstimationPrepare detailed Bill of Quantities (BOQ) based on drawings, specifications, and scope of work.
• Review client-provided BOQs for errors, omissions, quantity discrepancies, and missing items.
• Prepare quantity take-offs for:
• Earthwork
• PCC
• RCC
• Reinforcement Steel
• Structural Steel
• Masonry
• Plaster
• Waterproofing
• Flooring
• Doors and Windows
• Façade
• Painting
• External Development
• MEP coordination items
• Finishing works
• Other civil and architectural works
• Prepare detailed quantity calculations and maintain proper supporting documentation.
• Verify quantities from drawings against BOQ.
• Identify additional, missing, or non-tendered items that may be required for project completion.
• 3. Rate Analysis & Cost EstimationPrepare detailed rate analysis for civil construction items.
• Analyze material, labour, equipment, wastage, transportation, overheads, and profit components.
• Prepare rates based on:
• Market rates
• Vendor quotations
• Previous project rates
• Government SOR / DSR
• CPWD / State PWD SOR
• Gujarat R&B SOR, where applicable
• Relevant market data
• Compare historical project rates with current market rates.
• Identify cost-saving opportunities and alternative construction methodologies.
• Prepare detailed cost estimates for management approval.
• Support the management in finalizing competitive and commercially viable tender rates.
• 4. Vendor & Subcontractor QuotationsIdentify reliable vendors, suppliers, manufacturers, and subcontractors.
• Develop and maintain a comprehensive Vendor & Subcontractor Database.
• Prepare RFQs (Request for Quotations) based on project requirements.
• Send enquiries to multiple vendors and subcontractors.
• Obtain and compare competitive quotations.
• Prepare Quotation Comparison Statements (QCS).
• Verify technical compliance of vendor quotations.
• Negotiate prices, delivery schedules, payment terms, taxes, transportation, and other commercial conditions.
• Coordinate with vendors to obtain revised and best-final offers.
• Recommend suitable vendors and subcontractors to management.
• Maintain historical quotation and rate databases for future tenders.
• 5. Procurement SupportCoordinate with the procurement and project execution teams.
• Prepare material procurement plans based on project requirements.
• Identify long-lead items at the tender stage.
• Obtain budgetary quotations for major materials and equipment.
• Compare vendor offers based on price, quality, specifications, delivery period, payment terms, and warranty.
• Support the management in strategic procurement decisions.
• Monitor market price fluctuations of major construction materials.

6. Construction Project Management SupportThe candidate should have sufficient practical knowledge to understand and support the execution of construction projects.

Responsibilities include:

• Review project execution plans and construction methodologies.
• Understand project schedules and construction sequences.
• Support project teams in planning manpower, materials, machinery, and resources.
• Review project progress reports.
• Analyze project delays and identify potential bottlenecks.
• Coordinate between Head Office and Project Sites.
• Assist Project Managers in resolving technical and commercial issues.
• Review project requirements and ensure timely procurement planning.
• Support project teams with technical and commercial information from the tender stage.
• 7. Tender Documentation & SubmissionPrepare tender documentation and supporting schedules.
• Coordinate technical and commercial bid requirements.
• Prepare:
• BOQ
• Cost Estimate
• Rate Analysis
• Technical Compliance Statements
• Vendor Quotations
• Make/Brand Lists
• Technical Data
• Construction Methodology
• Work Programs
• Resource Plans
• Other tender-related documents
• Coordinate with management to finalize tender pricing.
• Ensure timely submission of tenders.
• Maintain proper records of submitted tenders and outcomes.
• Analyze successful and unsuccessful tenders to improve future bidding strategies.

8. AI & Digital TechnologyThe candidate should be AI-friendly and willing to adopt modern technology to improve productivity and efficiency.

The candidate should be comfortable using AI tools for:

• Tender document analysis
• BOQ review and checking
• Drafting tender summaries
• Preparing technical documents
• Analyzing specifications
• Comparing quotations
• Preparing RFQs
• Preparing rate comparison statements
• Market research
• Data analysis
• Excel automation
• Preparing project reports
• Creating presentations
• Drafting professional emails and communications
• Identifying risks and contractual clauses
• Organizing large volumes of project information

The candidate should understand that AI is a productivity tool and not a replacement for engineering judgment. All AI-generated information must be verified against drawings, specifications, contracts, standards, and actual project requirements.

Knowledge of tools such as ChatGPT, Microsoft Copilot, Gemini, AI-based document analysis tools, Excel AI features, Power BI, and other construction technology platforms will be an advantage.

9. Construction Software & Digital SkillsThe candidate should have practical knowledge of:

• EssentialAdvanced MS Excel
• AutoCAD
• MS Word
• MS PowerPoint
• PDF editing and document management
• AI productivity tools
• PreferredPrimavera P6
• Microsoft Project
• Power BI
• BIM / Revit
• ERP / Construction Management Software
• Digital Quantity Take-off Software
• Estimation and Cost Management Software

10. Rate & Vendor Database ManagementThe candidate will be responsible for developing and maintaining a centralized database containing:

• Current material rates
• Historical material rates
• Labour rates
• Equipment rates
• Vendor quotations
• Subcontractor rates
• Transportation costs
• Regional market rates
• Government SOR rates
• Previous tender rates
• Project-wise actual costs

The database should be continuously updated and used to improve the accuracy and competitiveness of future tender estimates.

REQUIRED TECHNICAL KNOWLEDGEThe candidate should have good practical understanding of:

• RCC Construction
• Reinforcement Steel
• Structural Steel
• Earthwork
• Masonry
• Plastering
• Waterproofing
• Flooring
• Façade
• Architectural Finishing
• Civil and Structural Works
• Construction Methodology
• Quantity Surveying
• BOQ Preparation
• Rate Analysis
• Cost Estimation
• Tendering
• Procurement
• Vendor Management
• Subcontractor Management
• Project Planning
• Construction Scheduling
• Contract Conditions

Knowledge of IS Codes, CPWD specifications, State PWD specifications, Gujarat R&B SOR, government tender procedures, and government construction contracts will be highly preferred.

• EDUCATIONAL QUALIFICATIONBachelor’s Degree in Civil Engineering from a reputed institution.
• Diploma in Civil Engineering with significant relevant experience may also be considered.
• Additional qualification in Construction Management, Quantity Surveying, Project Management, or Contract Management will be an advantage.
• EXPERIENCE8–15 years of relevant experience in civil construction, estimation, tendering, project planning, or construction project management.
• Candidates with experience in government construction projects will be preferred.
• Experience in large-scale building projects and government tenders will be an advantage.
• Candidates should have practical experience in BOQ preparation, quantity take-off, rate analysis, vendor quotations, and tender estimation.

IDEAL CANDIDATE PROFILEWe are looking for a candidate who is:

• Technically strong in Civil Engineering
• Experienced in Construction Project Management
• Excellent in BOQ and estimation
• Strong in rate analysis
• Experienced in tender preparation
• Good at obtaining and negotiating vendor quotations
• Commercially aware
• Excellent in MS Excel
• Comfortable with construction software
• Highly organized and systematic
• Good in communication and negotiation
• Smart and proactive
• Fast learner
• Good at problem-solving
• Comfortable working independently
• Willing to use AI and modern technology
• Capable of handling multiple tenders and projects simultaneously

The ideal candidate should be a “hands-on construction professional” who understands both theory and actual site execution and can translate project requirements into accurate quantities, competitive costs, practical construction methodologies, and commercially viable tender submissions.

KEY PERFORMANCE INDICATORS (KPIs)Performance will be evaluated based on:

1. Accuracy of BOQ and quantity estimation
2. Accuracy of tender cost estimates
3. Quality and competitiveness of tender pricing
4. Number and quality of vendor quotations obtained
5. Vendor quotation savings and negotiation performance
6. Timely completion of tender submissions
7. Reduction in estimation errors
8. Quality of rate analysis
9. Accuracy of material and procurement budgets
10. Development and maintenance of vendor databases
11. Effective coordination with project sites
12. Successful tender conversion rate
13. Effective use of AI and digital tools
14. Improvement in overall tendering and estimation efficiency