Receptionist Cum Office Assistant

Key Responsibilities

• Front Office & Reception
• Manage front desk and receive visitors professionally.
• Attend incoming phone calls and direct them to the concerned person.
• Maintain visitor records and ensure proper front-office discipline.
• Handle incoming and outgoing courier, parcels, letters, and documents.
• Maintain cleanliness, orderliness, and professional presentation of the reception and office area.

Administrative & Executive Support

• Support management in day-to-day administrative and coordination tasks.
• Maintain office files, documents, records, registers, and folders.
• Assist in preparing, scanning, printing, photocopying, filing, and organising documents.
• Coordinate office supplies, stationery, pantry items, and basic office requirements.
• Follow up with vendors, service providers, agencies, and external contacts as instructed.
• Assist in scheduling meetings, appointments, interviews, and internal discussions.
• Manage calendars, reminders, and basic coordination for management activities.
• Prepare simple letters, emails, notes, and internal communication drafts when required.
• Handle general coordination work as assigned by management from time to time.

Recruitment Coordination

• Support the recruitment process for sales and office staff.
• Post job openings on job portals, WhatsApp groups, LinkedIn, and other platforms as instructed.
• Maintain a candidate database in Excel.
• Call shortlisted candidates and schedule interviews.
• Coordinate interview timings between candidates and management.
• Follow up with candidates for documents, resumes, references, and joining confirmation.
• Maintain recruitment tracker and update interview status regularly.

Candidate Profile

• Graduate in any discipline. Commerce, Science, Business Administration, or Pharmacy background will be an added advantage.
• 1–4 years of experience as Receptionist, Admin Assistant, Office Assistant, Front Office Executive, Coordinator, or Executive Assistant.
• Freshers with excellent communication, discipline, and computer knowledge may also be considered.
• Good spoken and written communication skills in English.
• Knowledge of Kannada and Hindi will be an added advantage.
• Good computer knowledge is required.
• Basic knowledge of MS Word, MS Excel, email, Google Drive, and internet usage is essential.
• Should be organised, sincere, punctual, and capable of handling follow-up work.
• Should have a professional attitude and willingness to learn.
• Should be comfortable coordinating with candidates, employees, vendors, consultants, and external agencies.

Required Skills

• Front Office Management
• Reception Handling
• Administration Support
• Computer Knowledge
• MS Excel
• MS Word
• Email Communication
• Documentation
• Filing and Record Keeping
• Recruitment Coordination
• Follow-up Skills
• Vendor Coordination
• Office Coordination
• Calendar and Meeting Scheduling
• Communication Skills

Preferred Qualities

• Presentable and professional personality
• Good telephone etiquette
• Strong follow-up ability
• Ability to maintain confidentiality
• Accuracy in documentation
• Positive attitude
• Willingness to take responsibility
• Ability to multitask
• Good coordination skills
• Calm and polite communication style